Office Administration Coordinator

The Office Administration Coordinator plays an important role in ensuring the smooth and efficient day-to-day operations of the office. This position is responsible for a broad range of administrative, procurement, and coordination functions that support the overall workplace experience for employees and visitors.

• New Hire & Leaver Administration

  • Coordinate onboarding essentials for new hires including photo-taking, access card issuance, lockers and distribution of welcome bags (T-shirts, notebooks, etc.).

• Closely monitor assigned employee task completion status in Oracle and conduct Day 30 and Day 60 check-ins with new hires.

• Manage access card refresh and removal for leavers.

• Procurement & Vendor Management

• Source and order pantry supplies, stationery, cone cups, and Ichor-branded merchandise (T-shirts, notebooks).

• Raise Purchase Requisitions (PRs) and submit invoices for finance processing.

• Liaise with vendors for toner and drum replacements across all offices and cells, as well as vending machine top-ups and fault rectification.

3. General Administrative Support

• Handle daily letterbox collection, courier services, process vendor invoices (e.g. vending machines).

• Oversee the procurement and replenishment of stationery and pantry supplies.

• Coordinate festive decorations and work closely with the Facility team to ensure the upkeep, maintenance, and overall conduciveness of the employee workplace environment.

• Diploma or equivalent qualification in any discipline.

• 3 - 5 years of working experience in an administrative, office support, or customer service role in a Manufacturing environment is an advantage

• Basic to intermediate proficiency in Microsoft Office applications (Word, Excel, Outlook)

• Familiar with procurement processes, including raising Purchase Requisitions (PRs) in Oracle.

• Strong organisational skills with the ability to manage multiple tasks and prioritize simultaneously

• Able to work independently with minimal supervision while managing competing deadlines

• Comfortable interacting with internal stakeholders, external vendors, and visitors at all levels

Dependable and resourceful with a proactive approach to problem-solving.