Office Assistant

VN Category (INT / EXT / EOI): External

Application Deadline: 16-07-2026

Grade: Grade 4

Job Category: Support

Contract Type: Fixed-term

Annual Salary: CHF69,956.00

This is an external vacancy notice open to external candidates and WTO staff. It is posted on the WTO internal as well as external career site. Eligible WTO staff on short-term, fixed-term or regular contracts and interns must apply through the Workday internal career site.

This is a Fixed-term contract funded through the regular budget. The duration will be two years with the possibility of extension, unless specified in the vacancy notice.

The WTO seeks to attract and retain staff members offering the highest standards of competence, efficiency and integrity and to build an organization that is representative of the Members and People it serves. As an equal opportunity and inclusive employer, the WTO gives full regard to competence and welcome applications from qualified candidates irrespective of age, disability status, gender, nationality, race, religion, sexual orientation, social origin or any other characteristic. Applications from non-represented Members (link) are particularly encouraged for all positions.

The Secretariat of the WTO is seeking to fill one office assistant position within the Market Access Division. Functions Of The Market Access Division The Market Access Division handles matters related to WTO schedules of concessions and their modification, tariff negotiations, duty-free treatment for information technology products, quantitative restrictions, rules of origin, customs valuation, pre-shipment inspection, import licensing procedures and trade facilitation. The Division supports the Council for Trade in Goods (CTG), which oversees the work of all subsidiary WTO bodies handling trade in goods and six bodies dealing with specific Agreements (namely, the Committee on Market Access, the Committee of Participants to the Information Technology Agreement (ITA), the Committee on Customs Valuation which also handles Pre-Shipment Inspection, the Committee on Import Licensing Procedures, the Committee on Rules of Origin, and the Trade Facilitation Committee). It also conducts research and assists other divisions whenever expertise on these topics is sought, for instance in the context of dispute settlement cases and of technical assistance requests. In conducting several of these activities, the Division collaborates with other institutions, such as the World Customs Organization, the World Bank, the OECD, UNCTAD and the IMF.

Office Assistant - General Functions Under the general direction of the Director and the supervision of the Divisional Coordinator and senior staff, the incumbent will undertake the following functions:

• Format, proof-read and check for accuracy a large volume of documents submitted by WTO Members related to Committees within the Market Access Division's area of competence such as notifications, confidential reports and other documents using in-house formatting-editing tools and rules in English mainly, but also in French and Spanish. Coordinate with registry entities for correct filing as well as with documents and translation services, ensuring timely circulation according to strict deadlines and sometimes under pressure.
• Coordinate logistical and preparatory arrangements for committee meetings, consultations, trainings, workshops, hearings and related events, including room bookings, documentation preparation, drafting and circulation of convening notices, and official communications, while ensuring on-site and virtual support to participants throughout the events.
• Keep skills up-to-date, remain abreast of and participate in the development of new office procedures, internal platforms and softwares.
• Carry out any other necessary