Location

Berlin

Employment Type

Full time

Location Type

Hybrid

Department

Business Strategy and Operations

About Us

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world.

The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone.

Role Summary

We are looking for a Workplace Experience & Office Operations Partner who is high-energy, detail-obsessed, and tech-curious. You will be the “powertrain” of the Berlin office, ensuring our local team feels deeply taken care of - whether they’re long-standing employees, new joiners, visiting executives and partners, or engineers flying in for a workshop.

Responsibilities

• Workplace & Office Experience

  • Culture Catalyst: Coordinate team events and our Monthly Townhalls, plan the bigger moments like our summer party, and create the everyday details that make people want to come into the office.
  • The Host: Order catering, keep the kitchen stocked, the coffee flowing, and the space on-brand. Act as the local Point of Contact for executive visits from the US and visits from our brands, managing logistics, food, travel recommendations, and the general on-site experience.
  • Vendor & Site Ownership: Be the primary POC for Berlin (and potentially Sweden) on landlord, vendor and maintenance requests — Hausmeister, cleaning crews, general upkeep. Manage physical access (keys/fobs), visitor logs, and manage vendor invoices to ensure we get the best value for the team.
  • Safety & Compliance: Act as the local POC for occupational health and safety, spanning Brandschutz, First Aid, the Betriebsarzt, and the Berufsgenossenschaft.

• Event Operations & Communications Support

  • Events & Programs: Coordinate local and remote Townhalls (EU and global), manage presentation lifecycle, polish visuals for an audience-ready product, and help evolve the format to be more interactive with moderating included if you’re up for it. Organize and host on-site workshops and demos, and maintain the local events calendar.
  • Internal Communications: Support and coordinate team announcements and updates that keep Berlin and Sweden informed and aligned.

• IT & Asset Management Coordination

  • Extended Hand for IT: Serve as the local extension of our IT Team (based in Belgrade) by coordinating hardware and supporting the team in managing the assets locally.

• People Team Partnership

  • The People Team’s “Right Hand”: Provide first-level support for local HR administration - handling ad-hoc employee queries, and managing incoming post in support of our Senior HRBP.
  • The “Wow” Onboarding: Curate the welcome experience for new joiners. You’ll own pre-boarding communications, prepare everything for their first day, add them to onboarding events and announcements, and connect them with their new colleagues.

• Expat & Relocation Support: Be the local extension supporting our international hires in navigating the quirks of Berlin.

Qualifications

• Language Mastery: You are fluent in both German and English (written and spoken) and you can navigate German bureaucracy easily.
• Tech-Forward: You possess strong tech acumen and are an “early adopter” of new tools. You enjoy experimenting with AI tools to work smarter, not harder, and you’re co