Legal & Executive Assistant (Russian speaker)

We are seeking a highly organized and detail-oriented Legal & Executive Assistant to provide comprehensive support across legal operations and executive administration. This hybrid role combines legal documentation management with executive support to senior leadership in a fast-paced corporate environment.

Key Responsibilities

Legal Department Support (60-65%)

• Prepare, format, review, scan, register, and maintain contracts and legal documentation.
• Coordinate document execution processes and monitor signature status.
• Maintain electronic and physical legal archives and filing systems.
• Manage legal registers, databases, and document trackers.
• Monitor deadlines, renewals, and document workflows.
• Coordinate documentation requests with internal and external stakeholders.
• Ensure proper document control, version management, and record keeping.
• Support electronic signature processes and legal administrative activities.

Executive Support (35-40%)

• Manage complex calendars and scheduling for senior executives.
• Coordinate meetings, conference rooms, and business appointments.
• Arrange business travel, including flights, accommodation, visas, and itineraries.
• Prepare presentations, reports, and meeting materials.
• Manage correspondence and follow up on action items.
• Support day-to-day administrative requirements of leadership team members.
• Process expense claims and reimbursement requests.
• Serve as a key coordination point between executives and stakeholders.

Requirements

• Bachelor's degree in Law, Business Administration, Economics, Languages, or a related discipline.
• Minimum 5 years of experience in an Executive Assistant, Personal Assistant, Legal Assistant, or similar administrative role.
• Prior experience supporting a legal department, law firm, consulting business, or corporate environment is highly preferred.
• Fluent Russian and English communication skills, both written and verbal.
• Advanced Microsoft Excel skills, including use of formulas, Pivot Tables, and data tracking tools.
• Strong proficiency in Microsoft Office applications.
• Experience with document management systems and e-signature platforms.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Candidate Profile

The successful candidate will be:

• Highly organized and detail-oriented.
• Proactive, resourceful, and capable of working independently.
• Comfortable managing multiple priorities in a fast-paced environment.
• Professional, reliable, and service-oriented.
• Discreet and trustworthy when handling confidential information.
• Adaptable and able to respond effectively to changing business needs.

What We Offer

• Opportunity to work closely with senior leadership.
• Exposure to both legal and executive support functions.
• Dynamic and professional work environment.
• Competitive compensation and benefits package.
• Long-term career development opportunities.