Storekeeper

The Storekeeper is responsible for the proper management, control, storage, recording, distribution, and maintenance of all materials, equipment, stationery, uniforms, training supplies, and student-related items required by the Academy.

The role ensures that all store items are properly received, recorded, organized, safeguarded, issued, and maintained, with accurate stock records and timely availability of required materials for office operations, classrooms, training activities, and students.

Key Responsibilities

1. Manage and maintain all materials, equipment, and supplies required for offices, classrooms, training activities, and other Academy operations.
2. Receive, inspect, count, record, label, and properly store all incoming materials and supplies.
3. Manage student-related materials, including:

• Books and notebooks
• Pens and stationery
• Card holders and identification-related items
• Training materials and other student requirements

1. Manage and maintain office and classroom supplies, including:

• Paper and stationery
• Office consumables
• Classroom materials
• Televisions and related equipment
• Other office and training equipment
• Issue and distribute materials to students, departments, classrooms, and employees based on approved requests.
• Maintain accurate records of all items received, issued, transferred, returned, damaged, or remaining in stock.
• Conduct regular physical stock counts and ensure that physical quantities match the store records.
• Maintain proper stock registers, inventory records, issue vouchers, delivery records, and other relevant documentation.
• Monitor stock levels and inform the concerned department or supervisor in advance when items need to be reordered or replenished.
• Ensure that all materials and equipment are properly arranged, labelled, categorized, and stored in designated locations.
• Coordinate the delivery and collection of materials between the store, offices, classrooms, training locations, and other departments.
• Ensure proper handling and safeguarding of valuable equipment and materials to prevent loss, damage, misuse, or unauthorized issuance.
• Maintain records of damaged, expired, obsolete, or unusable materials and report them to management for appropriate action.
• Ensure that returned materials, uniforms, equipment, and other reusable items are checked, recorded, and stored properly.
• Maintain the cleanliness, organization, safety, and security of the store area at all times.
• Assist in preparing inventory reports, stock movement reports, shortage reports, and other store-related reports as required by management.
• Support internal stock audits and provide all required records and documents during inspections or audits.
• Coordinate with Administration, Procurement, Training, Finance, and other departments regarding material requirements and stock availability.
• Perform any other store, inventory, logistics, or material-handling duties assigned by management.

Required Skills and Competencies

• Good knowledge of storekeeping and inventory control
• Ability to maintain accurate stock records
• Good organizational and documentation skills
• Ability to count and verify materials accurately
• Basic computer skills, including Microsoft Excel and inventory systems
• Good communication and coordination skills
• Ability to handle multiple types of materials and equipment
• Attention to detail
• Responsible and trustworthy in handling Academy property
• Ability to work independently and follow established procedures

Qualifications and Experience

• High School / Secondary School Certificate or Diploma preferred
• Previous experience as a Storekeeper, Warehouse Assistant, Inventory Controller, or similar position preferred
• Experience in an educational, training, institutional, or office environment will be an advantage
• Basic knowledge of inventory management and stock control procedures