HR & Admin Assistant

We are looking for a highly organized, proactive, and detail-oriented HR & Admin Assistant to support our Human Resources and administrative functions. The successful candidate will assist with employee records, recruitment coordination, onboarding, attendance, documentation, office administration, and day-to-day HR activities.

The ideal candidate should have excellent communication and organizational skills, be able to handle confidential information professionally, and have a strong understanding of HR and administrative processes.

Key Responsibilities:

HR Responsibilities

• Assist with the recruitment process, including job postings, CV screening, interview scheduling, and candidate coordination.
• Prepare and maintain employee files, contracts, HR documents, and records.
• Support employee onboarding and offboarding processes.
• Maintain accurate attendance, leave, and employee records.
• Assist with payroll-related documentation and monthly HR reports.
• Coordinate employee benefits, medical insurance, and other HR-related requirements.
• Prepare HR letters, certificates, and other employee documents as required.
• Ensure HR documentation is properly organized and up to date.
• Assist in implementing company HR policies and procedures.
• Handle employee inquiries and direct HR-related concerns.
• Maintain confidentiality of employee and company information.

Administrative Responsibilities

• Provide day-to-day administrative support to management and employees.
• Prepare reports, presentations, spreadsheets, letters, correspondence, and other business documents as required.
• Prepare and maintain daily, weekly, and monthly administrative reports.
• Collect, organize, and analyze information to support management reporting and decision-making.
• Prepare professional PowerPoint presentations for meetings, management reviews, and internal communications.
• Maintain accurate and up-to-date administrative records, files, databases, and documentation.
• Manage incoming and outgoing correspondence, emails, and official communications.
• Handle Microsoft Outlook emails, calendars, meeting invitations, appointments, and scheduling.
• Coordinate meetings, prepare meeting agendas and documents, and maintain meeting minutes and action trackers.
• Support management with data entry, document preparation, tracking, and follow-up on assigned tasks.
• Perform other HR and administrative duties as assigned.

Requirements:

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in HR and/or administrative support.
• Good knowledge of HR processes and general office administration.
• Strong knowledge of MS Office, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to multitask and work effectively in a fast-paced environment.
• Professional attitude with good interpersonal and problem-solving skills.
• UAE experience is preferred.
• Knowledge of UAE labor and employment practices is an advantage.

Pay: AED3,000.00 - AED4,000.00 per month

Work Location: In person