Project Management Officer

Job Title: PMO Manager

Employment Type: Full-Time

1. Job Purpose

To lead and manage the Project Management Office (PMO), oversee project portfolio governance and performance, and ensure that projects are delivered in accordance with approved objectives, plans, schedules, budgets, policies, and procedures. The role is responsible for providing accurate reports and performance indicators to senior management, enhancing project management efficiency, and supporting the achievement of the company’s strategic objectives.

2. Duties and Responsibilities

• Lead and manage the activities of the Project Management Office and oversee the PMO team.
• Develop and improve project management methodologies, procedures, and policies in line with best practices.
• Oversee the project portfolio and monitor the overall performance of ongoing projects.
• Ensure that projects are aligned with the company’s overall objectives and strategic direction.
• Review and approve project management methodologies and plans within the approved authority.
• Monitor projects in terms of scope, schedule, cost, quality, resources, and risks .
• Monitor project progress and compare actual performance against approved plans and targets.
• Identify deviations, delays, and challenges, and provide recommendations and corrective actions to management.
• Oversee project risk management and monitor risk response and mitigation plans.
• Monitor resource allocation across projects and coordinate with relevant departments.
• Review and approve periodic project reports before submitting them to senior management.
• Prepare comprehensive executive reports on the overall status of the project portfolio.
• Develop and monitor key performance indicators ( KPIs ) for projects.
• Prepare dashboards and executive reports to support management decision-making.
• Oversee the monitoring of delayed or underperforming projects and develop the required recovery plans.
• Monitor compliance with approved project budgets and costs in coordination with the Finance Department.
• Monitor compliance with project schedules and key project milestones .
• Oversee the standardization of project templates, documentation, and reports.
• Conduct and follow up on project review meetings with Project Managers and relevant departments.
• Follow up on decisions and recommendations arising from project meetings and ensure their implementation.
• Coordinate between Executive Management, Project Managers, and supporting departments.
• Evaluate the performance of Project Managers and project teams in coordination with the relevant departments.
• Identify training and development needs for the project management team.
• Develop the capabilities of the PMO team and enhance the organization’s project management maturity level.
• Contribute to the evaluation and prioritization of new projects based on the company’s objectives and available resources.
• Provide recommendations to senior management regarding the initiation, postponement, or reprioritization of projects.
• Oversee project closure and ensure the completion of all required documentation, reports, and lessons learned.
• Develop and maintain a centralized project database and ensure proper retention of relevant information and documentation.
• Ensure the confidentiality of project data and commercial and technical information.
• Perform any other related duties as assigned by Executive Management.

3. Educational Qualifications

• Bachelor’s degree in Project Management, Engineering, Business Administration, or a related field.
• Professional certifications in project management are preferred, such as PMP and PMI-RMP .

4. Experience

• Minimum of 5 years of experience in project management.
• Proven experience in leading and managing multiple projects.
• Experience in consulting or project-based companies is preferred.
• Experience in preparing executive reports, performance measurement, and risk management.
• Experience working with senior management, Project Managers, and stakeholders.

5. Skills

• Strong leadership and management skills.
• Strong planning, analytical, and decision-making abilities.
• Excellent knowledge and skills in project, program, and portfolio management.
• Ability to analyze data and performance indicators.
• Excellent skills in preparing executive reports and dashboards .
• Proficiency in Microsoft Excel, PowerPoint , and project management tools.
• Strong risk management and problem-solving skills.
• Excellent communication, negotiation, and stakeholder management skills.
• Ability to manage priorities and work effectively under pressure.
• Proficiency in both Arabic and English, spoken and written.

6. Key Performance Indicators (KPIs)

• Percentage of projects completed within the approved time, cost, and scope.
• Percentage of compliance with project plans and schedules.
• Percentage of delayed or underperforming projects.
• Percentage of risks and issues closed within the defined timeframes.
• Accuracy and timeliness of executive reports submitted to senior management.
• Level of compliance with PMO methodologies and procedures.
• Efficiency of resource utilization across projects.
• Percentage of project portfolio objectives achieved.
• Level of satisfaction of senior management and Project Managers with PMO services.
• Level of development and maturity of project management practices within the company.