Personal Assistant to Managing Director

We are seeking a highly professional, organized, proactive, and bilingual Personal Assistant to provide comprehensive executive support to the Managing Director.

The ideal candidate must be fluent in Arabic and English , with strong English communication skills and proven experience working directly with senior management or top-level executives .

Key Responsibilities

• Provide day-to-day executive and administrative support to the Managing Director.
• Manage and coordinate the Managing Director’s calendar, meetings, appointments, and schedules.
• Attend all meetings with the Managing Director , take accurate meeting notes, and prepare professional Minutes of Meetings (MoM) .
• Maintain an effective action-point and follow-up tracking system , ensuring assigned tasks are monitored and followed up until completion.
• Prepare correspondence, reports, presentations, agendas, and other management documents.
• Coordinate communication between the Managing Director, senior management, internal departments, and external stakeholders.
• Follow up on pending matters, deadlines, and decisions arising from management meetings.
• Maintain organized records of meetings, minutes, action points, and related documentation.
• Handle confidential information and sensitive business matters with a high level of discretion.
• Perform other executive and administrative duties as assigned.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary, or similar role supporting senior management.
• Previous experience supporting a Managing Director, CEO, General Manager, or other senior executive is highly preferred.
• Bilingual in Arabic and English.
• Strong English language skills , both written and verbal.
• Excellent knowledge and practical experience in Minutes of Meetings (MoM), action-point tracking, and follow-up management .
• Strong organizational and time-management skills with excellent attention to detail.
• Strong communication and interpersonal skills.
• High level of professionalism, confidentiality, discretion, and integrity.
• Ability to manage multiple priorities and work effectively under pressure.

Key Competencies

Executive Support | Bilingual Communication | Meeting Management | Minutes of Meetings | Action Tracking | Follow-Up | Organization | Confidentiality | Attention to Detail | Time Management