(Part-Time) Receptionist (UAE National) (Emiratisation)

Please note that this is a Part-Time job ONLY for Emiratis

Location: Abu Dhabi

Brief about company: Sigma Engineering Works (SEW) is qualified to engineer and fabricate a full range of products based on customer specification, raising the bar in safety standards and reliable delivery. Sigma Engineering Works is an engineering service company, offering fabrication, manufacturing, service & repair, and other services to the energy industry. The company prides itself on offering a diverse and comprehensive range of products and services for the oil and gas industry that meet the highest of QHSE standards. Its services fall under machine and fabrication, blasting, painting, welding and fitting.

Sigma Engineering Works (SEW) is part of Mazrui International - Diversified holding group with wide variety of businesses in Oil & Gas/Oilfield Services, Financial Investments, Real Estate, Construction, Retail, Trading, Distribution, Logistics, Transportation, Hospitality, Education etc.

Websites:

https://sigma.ae/ (Sigma Engineering Works)

https://www.mazruiinternational.ae/ (Main Holding Group)

Designation: Receptionist (Part-Time)

Job Objective: To manage the visitors, customers, clients, telephone calls and messages as well as clerical duties professionally and efficiently.

Key Responsibilities/Duties:

• Attending to visitors in a professional manner
• Prompt & courteous attention to all telephone calls
• Distribution & maintenance of safety glasses for visitors to the Workshop, Maintenance of visitors register & distribution of visitor badges.
• Maintaining the incoming & outgoing registry (courier services).
• Typing work/ sending out location maps as & when required.
• Fault reporting to Etisalat if any telephone lines or instrument is out of order.
• Ensure electricity (ADDC bills) are properly recorded of payment on time.
• Co-ordinating with Security guards for any overnight packages/other matters.
• Updating of telephone extension lists/DC lists
• Issue badges to visitors.
• Handling petty cash.
• Visitors must be briefed clearly to their destination. If required provide a route map for the site and/or endorse to Safety Officer for Safety Induction
• In case of an emergency evacuation or when a fire alarm is activated, ensure all visitors are intimated to muster at Assembly point
• Co-ordinate with the Safety Officer for any Safety & Fire related issues
• Use IT skills to compile presentations, monthly reporting.
• Proper distribution of mail/telephone & electricity bills
• Oracle: Checking if timesheet entries for production staff and coordinate any error entries to chargehand of each department.
• Oracle: Initiate Purchase Requisition for all expense accounts and monitor approval for PO creation.
• Monitor supplier invoices and submission to Finance Dept. for payment processing.
• Monthly report for timesheet OT entries that will be used for payroll
• Other General Admin related requests.
• Adhere to HSE policies and procedures at all times.

Ability & Skills:

• Professional telephonic manner
• Good communication skills
• Good computer skills

Experience: 1 to 3 years work experience of switchboard and secretarial duties

Academic Qualifications: High school or diploma or equivalent combination of education

Accountabilities and Performance Measures:

• Lead and Empower
• Agility & Innovation
• Communicate with Impact & Sensitivity
• Integrity
• Accomplish with Excellence
• Think Strategically

Please note that this is a Part-Time job ONLY for Emiratis

Please apply by attaching your CV only if you have relevant experience and qualifications.

Due to high volume of applications, only shortlisted candidates will be contacted.