Accountant Assistant

ACCOUNTANT ASSISTANT

Job Title: Accountant Assistant
Department: Finance & Accounts
Reports To: Finance Manager

Job Summary

The Accountant Assistant provides support to the Finance & Accounts team in maintaining accurate financial records, processing accounting transactions, preparing reports, and completing daily accounting and administrative tasks. The position is Head Office-based and will coordinate with restaurant branches regarding accounting, cash, inventory, and financial documents.

The role requires accuracy, confidentiality, good organizational skills, and the ability to meet deadlines.

Key Responsibilities Financial Accounting

• Assist in recording and maintaining financial transactions.
• Assist in preparing and posting journal entries.
• Support the maintenance of the general ledger.
• Assist with bank, petty cash, and account reconciliations.
• Assist in preparing monthly financial reports.

Accounts Payable

• Assist in processing supplier invoices and payments.
• Check invoices against purchase orders and supporting documents.
• Assist in reconciling supplier statements.
• Monitor outstanding supplier invoices and report them to the Accountant/Finance Manager.

Accounts Receivable

• Assist in preparing and issuing customer invoices.
• Record and monitor customer payments.
• Assist in following up on overdue accounts.
• Assist in reconciling customer accounts.

Payroll Support

• Assist in preparing monthly payroll.
• Check attendance, overtime, leave, and salary deductions.
• Ensure payroll information is complete and accurate before submission to the Finance Manager.

Cash & Bank

• Assist in monitoring daily cash transactions.
• Reconcile cash collections and deposits from restaurant branches.
• Assist with bank reconciliations and cash flow records.
• Coordinate with branches regarding cash reports and supporting documents.

Inventory & Cost Control

• Assist in monitoring inventory records for all restaurant branches.
• Review and reconcile branch inventory reports with accounting records.
• Monitor stock movements, transfers, wastage, and inventory adjustments.
• Assist in checking food cost and inventory variance reports.
• Coordinate with branch staff regarding inventory discrepancies and supporting documents.
• Assist during periodic inventory/stock counts at branches when required.
• Prepare inventory variance and cost reports for review by the Finance Manager.

VAT & Compliance Support

• Assist in maintaining records required for UAE VAT compliance.
• Prepare and organize supporting documents for VAT returns.
• Assist during internal and external audits.
• Maintain proper accounting documentation.

Reporting

Assist in preparing:

• Profit & Loss Reports
• Balance Sheet Reports
• Cash Flow Reports
• Expense Reports
• Food Cost and Inventory Reports
• Cost Analysis Reports
• Monthly Financial Reports

Administrative Duties

• Maintain proper filing of invoices, receipts, vouchers, and other financial documents.
• Ensure financial documents are properly organized and accessible.
• Maintain confidentiality of financial information.
• Coordinate with restaurant branches to collect required financial and accounting documents.
• Perform other finance-related duties assigned by the Finance Manager.

Qualifications

• Bachelor's Degree in Accounting, Finance, or a related field.
• 1–3 years of accounting or finance experience preferred.
• Experience in restaurant, hospitality, or F&B industry is an advantage.
• Knowledge of basic accounting principles.
• UAE VAT knowledge is an advantage.

Skills & Competencies

• Good knowledge of Microsoft Excel.
• Basic knowledge of accounting software or ERP systems.
• Good numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to meet deadlines.
• Good communication and interpersonal skills.
• Ability to coordinate effectively with restaurant branches.
• Ability to work independently and as part of a team.
• High level of integrity and confidentiality.

Key Performance Indicators (KPIs)

• Accuracy of accounting records and data entry.
• Timely processing of invoices and financial documents.
• Accuracy of bank, cash, and account reconciliations.
• Accuracy of payroll support.
• Accuracy of branch inventory reconciliation.
• Proper filing and maintenance of financial records.
• Timely submission of assigned reports.
• Minimal errors in accounting transactions.
• Timely collection of required documents from branches.
• Compliance with company finance procedures.

Working Conditions

• Full-time, Head Office-based position.
• Coordinate regularly with restaurant branches regarding accounting, cash, inventory, and supporting documents.
• May require occasional visits to branches for inventory counts, reconciliation, or other finance-related requirements.
• May require extended hours during month-end closing, audits, or inventory counts.

Pay: AED2,300.00 - AED2,800.00 per month

Work Location: In person