Administration & Operations Coordinator / Office Administrator

Administration & Operations Coordinator / Office Administrator

Al Falah Facility Management LLC – Abu Dhabi, UAE

We are looking for a smart, highly motivated, active, and fast-learning candidate to join our team as an Administration & Operations Coordinator / Office Administrator.

The ideal candidate should have a strong work ethic, good communication skills, good computer knowledge, and the ability to quickly understand new systems, processes, and responsibilities.

This is a multi-functional position where the candidate will support different areas of the business, including Administration, Operations, Procurement, Project Coordination, Document Control, and Management Support.

Key Responsibilities

• Prepare, organize, maintain, and follow up on documents, records, reports, and correspondence.
• Prepare quotations and follow up with the concerned team.
• Coordinate between departments, employees, engineers, supervisors, and project teams.
• Prepare purchase orders and maintain supplier-related documents.
• Support procurement activities and follow up with suppliers.
• Maintain staff attendance and leave records and coordinate with the concerned team.
• Assist project teams with documentation, follow-ups, and progress tracking.
• Prepare Excel sheets, trackers, reports, and management documents.
• Follow up on pending jobs, job closing, AMC activities, and other outstanding tasks.
• Prepare and maintain maintenance and operational reports.
• Schedule PPM (Planned Preventive Maintenance) tasks and maintain related records.
• Maintain warranty documents, vehicle records, and other company documentation.
• Handle emails, phone calls, correspondence, and general office coordination.
• Maintain proper filing and document control for future reference.
• Learn and use company software, ERP systems, Oracle, document control systems, and other digital tools.
• Assist management with research, data collection, follow-ups, and preparation of summaries.
• Take on additional responsibilities as required by the business.

Candidate Requirements

• Minimum 1–2 years of experience in office administration ; UAE experience preferred.
• Bachelor's degree or Diploma in Business Administration, Finance, Accounting, Management, or a related field.
• Strong follow-up and coordination skills.
• Good written and verbal English communication skills.
• Ability to maintain records, reports, and documentation accurately.
• Good knowledge of Microsoft Excel, Word, and PowerPoint.
• Able to manage multiple tasks and priorities.
• Willing to learn different areas outside their original academic background.
• Candidate should be currently available in the UAE.
• Facility Management experience is an advantage.

What We Are Looking For

We are looking for someone who can be given a new task, understand it quickly, research what is required, follow up with the concerned team, and eventually complete the task independently.

The candidate should be willing to learn, take responsibility, solve problems.

Salary & Employment

Salary: AED 2,500 – AED 3,500 per month
Location: Abu Dhabi, UAE
Employment Type: Full-Time

How to Apply

Interested candidates can send their updated CV to:

mail@alfalahemirates.com

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person