Back-Office Operations Specialist

FINANZ GLOBAL is a Germany-based automotive company providing flexible vehicle sales and leasing solutions for private and business customers.

We connect customers with a growing selection of premium and innovative automotive brands, combining personalised service, flexible solutions, and a seamless vehicle acquisition experience.

We're looking for a proactive and dynamic colleague ASAP.

This is a varied role — not routine desk work — offering plenty of room to grow and develop within the company.

Responsibilities

• Primary Accounting & Document Management
• Managing primary accounting documentation: issuing invoices (via CRM), acts, and monitoring document completeness
• Preparing, reviewing, and following up on contracts, supplementary agreements, and handover/acceptance acts for deals (sale, rental, leasing)
• Organising and monitoring bank payments, liaising with banks on current matters
• Liaising with insurance companies: setting up, amending, and managing policies, handling insurance claims
• Ensuring timely receipt, processing, and storage of primary and contractual documentation

Operational & Administrative Support

• Comprehensive support for the CEO
• Serving as a liaison between departments and the two showrooms: coordinating work
• Communicating with lawyers/attorneys on contractual, corporate, and operational matters
• Maintaining already-established relationships with landlords, contractors, and service providers — handling ongoing issues promptly (repairs, disruptions, contract renewals, etc.)
• Interacting with government authorities (registrations, permits, certifications)
• Quickly triaging incoming tasks and resolving current issues promptly, keeping stakeholders informed of status
• Workflow optimisation

Requirements

• Experience working as an operations/office administrator will be a big plus
• Experience with primary accounting in Germany — strongly required
• Confident skills working with CRM systems (invoicing and record-keeping are done via CRM)
• Experience using AI tools to speed up routine tasks
• Attentiveness, accuracy, ability to work quickly without losing quality
• Ability to prioritise and understand where and to whom to redirect requests
• Proactivity and independence

Languages

• German, English: good conversational level
• Ukrainian/Russion - fluent