Registrar

Taaleem is committed to safeguarding and promoting the welfare of children. We hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment.

All successful applicants must be willing to undergo enhanced child protection screening appropriate to the post, including various background checks including, receipt of high-quality references, proof of relevant qualifications, identification and police checks, including overseas checks. No member of staff will be able to start until these checks are complete and this process takes, on average, a month.

Harrow International School Abu Dhabi is seeking a detail-oriented School Registrar to join its founding school in October.

As part of our founding team, you will play a pivotal role in building a vibrant and inclusive community where the learning of every individual is at the heart of daily life. Guided by the Harrow values, our staff will create an environment in which every pupil is nurtured, challenged, and empowered to achieve their very best.

Job Purpose

• The School Registrar will work as a key member of the school Admissions Team and will deal with all government related documentation and information management for students to ensure school compliance in all areas related to student registration, enrolment and graduation.
• The School Registrar will build positive professional relationships with external regulatory bodies in Dubai / Abu Dhabi and will be the in-school expert on processes related to the registration of students.
• The School Registrar will also have the ability to support the HR Officer with regulatory requirements relating to staff if needed.
• When the School Registrar is not occupied with KHDA/ADEK tasks they will assist the Admissions Manager with relevant admissions related tasks assigned to them in order to meet the schools’ expected enrolment target.

Key Accountabilities

• Liaise with KHDA/ADEK to make sure all new students are registered
• Put in request for transfer documents within KHDA/ADEK system
• Register Arabic A and B students according to nationality and passport
• Student data entry /update student entries
• Create checklist of the documents required for each position – Admin / Local / International / Principal / Nurse etc. and update on an annual basis
• Enter data for students and validate information from documents
• Transfer students through the system to other Abu Dhabi schools
• Obtain leaving certificates for students leaving the UAE
• Manage year group / grade movements of students each academic year
• Arrange Arabic A & B through the system and monitor exemptions
• Update class lists and students’ information with regard to Emirates ID
• Support the HR Advisor with HR related duties as required, in particular relating to Immigration/ADEK or tasks which require Arabic reading, speaking and writing
• Ensure annual enrolment processes, such as the registration of students and contract signing, is completed within the agreed timeline.
• Any other duties as reasonably expected by the Admissions Manager including managing enquiries and offers, conducting tours, managing assessments and meeting with walk-in families
• Provide exceptional customer service at all times, on the telephone, via email and in person.

Person Specification

Education: Bachelor’s degree in related area or Industry related qualifications. Arabic/English Bilingual

Experience: Experience of working in or with Government offices with emphasis on compliance. A sound understanding of Education in Dubai/Abu Dhabi and the regulatory bodies such as the Ministry of Education, KHDA/ADEK and DHA

Competencies:

• The Registrar will be internationally minded and have a good understanding of the regulatory bodies in Dubai/ Abu Dhabi.
• As a bilingual speaker they will be able to develop relationships with all staff and students and know how to manage the process of the registration of teachers and students.
• An ability to work closely with colleagues is essential and to work as a key member of the Admissions Team.
• Solid time management skills- the ability to multitask and cope with peaks of demand

Attributes:

• Strong communication skills (both written and spoken) and an ability to understand complex processes and procedures
• Positive attitude and the ability to work well within a team
• Organised and efficient

Harrow Values

All staff are expected to conduct themselves in line with the School’s values which are: Courage, Honour, Humility and Fellowship. While the School’s values set out what matters most to us, the behaviours below are intended as a shared set of expectations to refer to, and standards to aspire to, in our dealings with others. They are the practical application of our values.

COURAGE

• We remain optimistic and purposeful in a disrupted world.
• We take responsibility for our decisions, even the hard ones.
• We always challenge poor behaviour in ourselves and others.
• We are open to new ideas, and seek fresh challenges.

HONOUR

• We keep our promises.
• We act with integrity – doing the right thing, even when it is difficult or when no one is watching.
• We respect and value our traditions whilst setting them in the context of today.

HUMILITY

• We work hard to serve others within the School and across our wider communities where possible putting their interests before our own.
• We respect each other and value our differences, knowing that we are more effective and more resilient working together.
• We are kind and inclusive; we value the contribution that each of us makes.
• We give and seek honest and appropriate feedback, reflect on our failures and learn from them.
• We support each other through challenges and whatever the outcome, we celebrate those that took part. We role model the behaviours that we would like to see in others; we ask only of others what we would be prepared to do ourselves.

FELLOWSHIP

• We respect each other and value our differences, knowing that we are more effective and more resilient working together.
• We are kind and inclusive; we value the contribution that each of us makes.
• We role model the behaviours that we would like to see in others; we ask only of others what we would be prepared to do ourselves.

Application Process

Applications must include an up-to-date CV and a covering letter outlining their suitability against the job description.

Candidates who best meet the requirements outlined in the job description and person specification will be shortlisted. Shortlisted applicants will be contacted by our recruitment team regarding the next steps in the selection process.

It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Equality, diversity and inclusion are values that are important to us at Taaleem. We believe in diversity of thought and actively welcome everyone regardless of their background to bring their valuable and relevant skills to our community.

This advertisement is posted on behalf of Harrow International School Abu Dhabi which is part of the group owned by Taaleem Holdings PJSC and independently operated under a licence to use the Harrow School brand. For further details of the relationship, please see the relationship statement on the harrowdubai.ae website. Accordingly, applicants should be aware that the employer will be part of Taaleem Holdings PJSC’s group and under its control and not Harrow School.