Operations & Business Support Coordinator

Peak Energy Solutions

Operations & Business Support Coordinator

Location: Abu Dhabi, UAE

Employment Type: Full-Time, On-site

Peak Energy Solutions is looking for an Operations & Business Support Coordinator to join our team in Abu Dhabi.

The successful candidate will support the day-to-day operations of a growing oil & gas and industrial trading company. The role covers order coordination, commercial documentation, logistics, accounts support, inventory, vendor registrations and general business administration.

The ideal candidate should be organized, detail-oriented, proactive, and able to independently follow up on multiple activities through completion.

Key Responsibilities

• Coordinate and track the complete order lifecycle, from customer PO through supplier PO, procurement follow-up, delivery, invoicing, payment follow-up, and order closure.

• Prepare and maintain quotations, purchase orders, invoices, delivery notes, order files, and supporting commercial documentation.

• Coordinate logistics, deliveries, collections, suppliers, and service providers.

• Coordinate with the Procurement Engineer and suppliers regarding order status, documentation, delivery schedules, and outstanding actions.

• Maintain accurate operational records, trackers, reports, and filing systems.

• Support invoice recording, customer payment follow-up, expense records, petty cash, payment preparation, QuickBooks entries, and coordination with the company’s accountant.

• Support inventory and stock monitoring and maintain accurate inventory records.

• Support customer and vendor registrations, document renewals, and portal updates, including ADNOC and other UAE government and industrial entities.

• Coordinate with customers, suppliers, service providers, and internal team members.

• Monitor pending activities, deadlines, payments, deliveries, documentation requirements, and required follow-ups.

• Prepare reports and trackers for management and ensure outstanding actions are followed through to completion.

• Provide operational and administrative support to management, including agreements, documentation, renewals, business correspondence, and other business support activities.

Requirements

• Bachelor's degree in Business Administration, Commerce, Supply Chain, Accounting, Engineering, or a related field.

• 2 to 4 years of relevant UAE experience in operations, commercial coordination, order processing, business support, or administration.

• Experience within oil & gas, industrial trading, engineering, technical services, or equipment supply is strongly preferred.

• Experience handling purchase orders, invoices, delivery notes, quotations, and order documentation.

• Experience with invoice recording, payment follow-up, and basic accounts administration.

• Experience with QuickBooks or similar accounting software is an advantage.

• Experience with ADNOC or other UAE customer/vendor registration systems is an advantage.

• Good knowledge of Microsoft Excel, Word, Outlook, and general business systems.

• Strong organizational, documentation, and follow-up skills.

• Good written and spoken English.

• Strong attention to detail and ability to manage multiple priorities.

• Ability to work independently and take ownership of assigned responsibilities.

• UAE driving license is an advantage.

What We Are Looking For

We are looking for someone reliable, organized, hands-on, and comfortable taking ownership of assigned responsibilities.

The ideal candidate will have experience working in a small or medium-sized trading, oil & gas, engineering, or industrial company and should be comfortable working across different business functions.

The candidate should be able to independently track orders, documentation, invoices, deliveries, payments, registrations, and pending activities without requiring constant follow-up from management.