Legal Assistant / Associate

Job Description

• Provide general legal administrative support to the Intellectual Property (IP) team, including invoicing, internal filing, matter tracking, document execution and document organisation.
• Support IP docketing, including recording and monitoring procedural deadlines, renewal dates, and response due dates across the trademark and patent portfolio.
• Support official filings, including managing trademark and patent application processes, preparing forms, collating and organising evidence, and coordinating recordals and submissions with external counsel and IP offices.
• Help maintain accurate trackers, portfolio records, and status reports.
• Liaise with internal stakeholders, external counsel, and IP offices on routine matters and follow-ups.
• There is opportunity to progressively take on first-cut analysis and review of routine substantive IP matters under supervision as experience develops.
• Other related tasks assigned from time to time.

Requirements

• A minimum of 3 years of relevant experience
• Prior IP background or exposure (trademarks; patents), whether at a law firm or an in-house team.
• Comfortable with process-driven, repetitive administrative workflows and reliable in executing them accurately.
• Good at managing deadlines, trackers and follow-ups; multitask and work in a dynamic and fast-paced environment.
• Highly ethical, discreet and able to maintain confidentiality
• Meticulous, organized and committed to delivering high-quality work
• Excellent communication and interpersonal skills