Anwaltsassistent/in / Legal Assistant – Kanzlei Zürich (m/w/d)

We are looking for a motivated and organized Legal Assistant in our Zurich office. The ideal candidate will handle various administrative and research tasks, is detail-oriented, highly organized, and able to manage multiple tasks efficiently. The assistant will ensure smooth and effective operations within the legal department. We are looking for a smart thinker, quick learner, humble, able to work under pressure, stress-resistant, and proactive with strong emotional intelligence.

Key Responsibilities:

1. Administrative Support:

• Manage and organize calendar, schedule appointments, and meetings
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls
• Prepare, proofread, and edit legal documents, contracts, and correspondence
• Maintain and organize legal files, both physical and electronic
• Assist in preparing reports, presentations, and other documents as needed
• Support onboarding of new members of the firm

2. Legal Research and Documentation:

• Conduct legal research on various topics
• Prepare legal memoranda, summaries, and briefs
• Assist in drafting and reviewing legal documents, contracts, and agreements
• Manage and track legal deadlines, ensuring timely filing and submission
• Liaise with clients, witnesses, and other parties involved in legal matters

3. Case Management:

• Organize and maintain a database of case-related documents
• Coordinate with external legal counsel and other professionals
• Prepare and file legal documents with courts and authorities
• Monitor case progress and provide updates

4. Client Interaction:

• Act as a point of contact for clients and ensure high-quality communication
• Schedule meetings and prepare materials
• Handle confidential information with discretion

5. Office Management:

• Manage office supplies and equipment
• Handle billing, invoicing, and expense reports
• Coordinate travel arrangements (flights, hotels, transport)
• Assist in organizing events (especially Swiss Capital Market Forum), conferences, and meetings

6. Digital, IT & AI Tools:

• Support digital workflows and contribute to the firm’s AI and digital strategy
• Use and optimize IT systems (Outlook, Word, Excel, PowerPoint)
• Prepare presentations and documents using modern digital tools
• Utilize AI tools (e.g. ChatGPT, legal AI platforms) to support research, drafting, and efficiency
• Support internal automation and process optimization initiatives
• Translate newsletters, website content, and legal documents (English, German, Russian, French)

Qualifications:

Education:

Bachelor’s degree preferred; legal assistant/paralegal certification is a plus or willingness to pursue CAS paralegal education

Experience:

Minimum of 5 years in a legal assistant or similar role

Skills:

• Strong knowledge of legal terminology, procedures, and documentation
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Digitally savvy with strong interest in legal tech and AI tools
• Experience with legal research tools (e.g. Westlaw, LexisNexis) and case management software
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Discretion and confidentiality handling
• Fluency in German and English (Russian and French are a plus)

Application Process:

To apply, please submit your CV, a letter of motivation, and references to:

HR Manager, Assel Stoller – assel.stoller@lindemannlaw.ch.

We look forward to hearing from you and welcoming a new member to our team.