Administrative Coordinator

IV

Key Result Areas (Key Accountabilities)

• Emergency

Command Centre (ECC) function: Work closely with Roster Controller to

help obtain a quick head count during fire alarms. In the Command

Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets.

Work as a back up to Roster Controller whenever there is shortage of

staff. Update and upload necessary files in Live-Link.

• Participate

in the department and area safety programs to eliminate injuries and

preserve company assets. Identify daily hazards and recommend or

implement solutions to prevent recurrence.

• During

Night shift, responsible for radio room and warehouse activities by

coordinating with crew boats and supply vessels and preparing operational

reports.

• Responsible

for administrative functions such as: updating organization chart,

preparing of the monthly payroll, compiling daily, monthly and quarterly

operating reports, handling mail, preparing rotation schedules,

controlling stationery stocks, scheduling and setting up equipment’s

required for meetings. Liaise with immigration department for visas

renewals, Laise with Clinic for medical appointments, coordinate with

Training departments for the various trainings.

• Responsible

for Admin Office filing system, Health, Safety, and Environment (HSE)

training records and other records and reports.

• Responsible

for day-to-day Supervisory Control and Data Acquisition (SCADA)

operations and report all anomalies to concerned SPS and SEG team.

• Coordinates

with IT on any IT related problems.

• Attend

to all telephone calls and direct calls to respective persons. V

Communication and Important Working Relationships

Internal

Contacts:

All

workgroup Leads and employees at SWF & Fateh, Fateh Administrator, Radio

Room, HR Compensation & Benefits, HR Recruitment,

Training Development, Travel Coordinator, MOB Production Administrative

Assistant

External

Contacts:

None

VI

Knowledge, Skills, Experience and Job-Related Competencies

Educational Qualifications:

• High School

education, University Graduation desirable.

Experience Profile:

§

Minimum of 5 Years experience in

administration in a remote or offshore environment.

Competencies/Skills/Others:

§

Excellent command over English Language.

§ Computer

Literate - thorough working knowledge of the entire MS Office suite.

§ Good

Planning & Organization skills.

§ Able

to work under a stressful environment.

§ Self

Directed.