Bilingual Executive Assistant to CEO

Seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to senior leadership based in Dubai. This role requires exceptional organizational, communication, and stakeholder management skills, with a strong focus on managing complex executive calendars, international travel arrangements, and administrative operations.

The successful candidate will be fluent in both Arabic and English and bring experience working in fast-paced, multicultural environments. Candidates with a combination of local UAE and international/Western business experience are strongly preferred.

Key Responsibilities

Executive Support

• Provide dedicated administrative support to senior executives and leadership team members.
• Manage complex and ever-changing calendars, ensuring efficient scheduling and prioritization of meetings.
• Coordinate internal and external meetings across multiple time zones.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Screen and manage correspondence, emails, and communications on behalf of executives.

Travel & Logistics Management

• Arrange complex domestic and international travel itineraries, including flights, accommodation, transportation, visas, and travel documentation.
• Manage travel-related changes and resolve issues proactively.
• Prepare detailed travel schedules and briefing packs.

Stakeholder Coordination

• Act as a key point of contact between executives and internal/external stakeholders.
• Coordinate leadership meetings, workshops, and events.
• Build effective working relationships across business functions and with senior stakeholders.

Administrative & Office Support

• Support expense management, purchase requests, and related administrative processes.
• Maintain confidential records, documents, and reports.
• Ensure timely completion of administrative tasks and follow-up actions.
• Assist with special projects and ad hoc assignments as required.

Candidate Profile

Essential Requirements

• Fluency in Arabic and English (written and spoken).
• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting senior executives.
• Strong experience managing complex executive diaries and international travel arrangements.
• Excellent verbal and written communication skills in English.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office suite (Outlook, Teams, PowerPoint, Excel, and Word).

Preferred Requirements

• Experience working within multinational organizations.
• Combination of UAE/local market experience and Western/international work experience.
• Experience supporting senior executives in a dynamic corporate environment.
• Ability to work independently and proactively manage competing priorities.

Personal Attributes

• Strong interpersonal and relationship-building skills.
• Confident communicator with executive presence.
• Detail-oriented and highly organized.
• Proactive problem solver with a positive attitude.
• Ability to remain calm under pressure and adapt to changing priorities.

Particular emphasis will be placed on:

• Strong English communication skills.
• Ability to manage complex executive calendars and travel arrangements.
• Professionalism and stakeholder management capability.
• Experience supporting senior executives in fast paced environments.

Pay: AED10,000.00 - AED15,000.00 per month

Work Location: In person