Project Manager, ESA Conference Bureau

Are you an organised and service-minded event professional who enjoys working in an international environment? Join the ESA Conference Bureau, managed by ATPI Events in Noordwijk.

The ESA Conference Bureau, managed by ATPI Events in Noordwijk, is looking for a full-time Project Manager. In this role, you will help plan and deliver national and international conferences for ESA. You will work on several projects at the same time, supporting budgets, venue arrangements, delegate communication, supplier briefings and on-site event delivery. This is a varied role for someone who likes structure, teamwork and the energy of live events.

About ATPI

ATPI is a global travel and events organisation with strong brands in corporate travel, marine and energy travel, corporate events and sports events. We are present in more than 45 countries and have over 100 offices worldwide, including in the Netherlands, the United Kingdom, Canada, Norway, Singapore, Australia and Dubai.

In the Netherlands, ATPI develops and organises travel-related services and solutions, digital and live events, incentives, business meetings, sponsor activation, and travel and hospitality programmes for business clients. Our Dutch team has more than 130 colleagues.

About the ESA Conference Bureau (ECB)

For the European Space Agency at ESTEC, ATPI Events provides in-house conference services through the ESA Conference Bureau. The team is based on the ESTEC site in Noordwijk and works closely with ESA clients, suppliers and participants from across Europe. English is the working language, and the role offers the opportunity to work in a highly international and intercultural environment. You will join a small, experienced conference team and support the delivery of mainly scientific and technical conferences.

What will you do?

• Research information and prepare proposals for ESA and ESTEC contacts
• Manage participant registrations and delegate communication
• Prepare, monitor and update project budgets
• Keep project administration accurate and up to date
• Support the preparation and delivery of conferences
• Create briefings, planning documents and event itineraries
• Coordinate with key suppliers, such as catering, audio-visual partners and venues
• Provide on-site support during events, including exhibitions, logistics, social programmes and supplier coordination
• Support communication activities, such as event websites, registration portals and announcements
• Organise social events and logistics, including welcome receptions, dinners and transport

Who are you?

• You have HBO working and thinking level, or equivalent experience
• You communicate clearly and enjoy working with different people
• You are service-minded, professional and approachable
• You are confident using Microsoft Office
• You are fluent in English, both spoken and written
• Knowledge of other languages is an advantage
• You have a flexible, positive attitude and are willing to work flexible hours when events require this
• You are organised, accurate and able to stay calm in busy situations
• Experience with registration tools is an advantage
• Experience with marketing activities or basic HTML is an advantage
• A driving licence B is an advantage

What do we offer?

• A competitive salary
• 25 holiday days and 6.5 ATV days, based on full-time employment
• Travel allowance, depending on your location and means of travel
• Discount for personal travel insurance
• Participation in the pension plan
• Access to the ATPI Academy for learning and development
• A yearly team event
• The opportunity to travel within Europe for conferences

Benefits of working at the ESTEC location in Noordwijk

• A large canteen with a wide and healthy variety of food options
• Free access to sports facilities, including a gym and swimming pool
• A truly international and intercultural working environment
• Various clubs and activities you can join, such as dance, theatre, music and wine clubs

Interested?

If this role sounds like a good match for you, we would be pleased to receive your CV. Please apply via https://83599.outsitetijdelijk.afas.online/test/aanmaken-sollicitatie-incl-autorisatie-prs/standaard?VcSn=20. If you have any questions about the vacancy or the application process, you can also contact Peter Kraan-Hirdes, Service Manager ESA Conference Bureau, by telephone on 06-27008025 or via the same email address. For more information about ATPI, visit www.atpi.com.

Salaris: €2.800,00 - €3.600,00 per maand

Arbeidsvoorwaarden:

• Bedrijfsfitness
• Extra vakantiedagen
• Fietsplan
• Gezondheidsprogramma
• Pensioen
• Reiskostenvergoeding
• Werk vanuit huis

Werklocatie: Hybride werken in 2201 Noordwijk