Executive Secretary

• Manage and maintain the Director's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings and prepare meeting agendas when required.
• Handle emails, phone calls, correspondence, and follow-ups on behalf of the Director.
• Prepare letters, reports, presentations, meeting minutes, and other business documents.
• Maintain proper filing and documentation of confidential company and project-related documents.
• Coordinate with Project Managers, Engineers, Site Teams, Procurement, Accounts, HR, and other departments for updates and follow-ups.
• Follow up on pending tasks, project requirements, approvals, and action items assigned by the Director.
• Prepare and maintain reports, trackers, and MIS as required.
• Assist in preparing documents related to projects, quotations, proposals, contracts, and client communications.
• Coordinate with clients, consultants, subcontractors, suppliers, and other external stakeholders when required.
• Arrange travel, accommodation, transportation, and other logistics for the Director.
• Attend meetings when required and prepare accurate Minutes of Meeting (MOM).
• Maintain confidentiality of sensitive company and management information.
• Ensure timely communication and follow-up on important business matters.
• Perform other administrative and coordination duties as assigned by the Director.

Requirements

• Bachelor's degree or Diploma in Business Administration, Management, or a related field.
• Minimum 3–5 years of experience as an Executive Secretary, Personal Assistant, or Secretary to Senior Management.
• Experience in the Interior Fit-Out, Construction, Engineering, or related industry will be an advantage.
• Excellent written and verbal communication skills in English.
• Strong knowledge of MS Office, especially Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, multitasking, and time-management skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong follow-up and coordination skills.
• Professional appearance and communication skills.
• Ability to work under pressure and manage multiple priorities.
• UAE experience is preferred.
• Immediate joiners will be preferred.

Pay: AED5,000.00 - AED7,000.00 per month

Work Location: In person