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Administrative Assistant
THC International Consultancies LLC · Dubai
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Job description
Job Summary
The Administrative Assistant provides administrative and clerical support to ensure the smooth and efficient operation of the company's
marine and shipping activities. The role involves coordinating documentation, maintaining records, supporting vessel operations, liaising
with clients and suppliers, and assisting with day-to-day office administration
1. Responsibilities
* Provide general administrative and clerical support to management and operational teams.
* Manage office correspondence, including emails, letters, and telephone communications.
* Maintain and organize both electronic and physical filing systems.
* Prepare reports, presentations, and meeting minutes as required.
* Schedule appointments, meetings, and travel arrangements.
Additional details on position responsibilities and scope of work are available on the departmentRACI matrix.
1. Coordination & Communication
* Liaise with government authorities when required.
* Coordinate logistics and operational requirements between departments.
* Follow up on document submissions, approvals, and operational requests.
1. Data Management
* Update and maintain company databases and records.
* Prepare periodic administrative and operational reports.
* Monitor office supplies and coordinate procurement requests.
* Maintain accurate records of company assets and inventory.
1. Compliance & Support
* Ensure confidential handling of company and employee information.
* Assist with audits and inspections by providing required records and documentation.
* Perform other administrative duties assigned by management.
5.,Qualifications and required skills/abilities
A. Educational background
* Diploma or Bachelor's Degree in Business Administration, or a related field.
Experience
* Minimum 3 years of administrative experience
Language
* Proficiency in English is a mandatory requirement.
B. Reporting Structure
* The Admin Assistant will be reporting to the Admin & HR Manager
Pay: AED6,000.00 - AED8,000.00 per month
Work Location: In person
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