Intern, Executive Support Assistant

This position is within Harrison Asset Management (an entity related to Gaia Group), a single-family office taking care of the investment, corporate and philanthropic requirements of an Asian family that is based in Singapore.

We are looking for a motivated and reliable Intern, Executive Support Assistant to provide day-to-day administrative and operational support to the Executive Office. This role is ideal for someone who is proactive, detail-oriented, and eager to learn how an executive team operates behind the scenes, while developing strong organisational, communication, and coordination skills.

You will work closely with the Principal and Personal Assistant to ensure smooth coordination of schedules, meetings, and office needs — from administrative tasks to ad-hoc errands. This role reports to the Personal Assistant of our Principal.

Job Responsibilities

Provide administrative and coordination support to the Principal’s entities, and work closely with the Principal’s Personal Assistant

Coordinate meetings, including logistics, refreshments, and preparation of materials

Assist with filing, scheduling, record-keeping tasks, claims submissions and logistics arrangements

Attend ad-hoc errands and tasks on behalf of the Principal’s entities or household

Liaise professionally with internal personnel and external contacts

Maintain confidentiality and discretion when handling information related to the Principal

Perform any other duties as assigned

Job Requirements

Relevant educational background (e.g. Business Administration) or equivalent practical experience

Possess a positive attitude, eagerness to learn, and adaptable to changing needs

Reliable, responsible, and able to handle confidential information with discretion

A strong team player with good interpersonal and communication skills

Detail-oriented with good organizational and time management abilities

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Able to commit a minimum period of 6 months (your employment may be renewed subject to a review of your performance)

By submitting your application, you consent to the collection, use, and disclosure of your personal data by Harrison Asset Management and Karim Group for the purposes of processing and assessing the job application, and for other employment-related purposes in accordance with the Personal Data Protection Act 2012 (PDPA).

You declare that the information provided in your application is true and complete to the best of your knowledge. You understand that any false or misleading information may result in the rejection of application or, if employed, termination of employment.

Established in 2019, Gaia Lifestyle Holdings Pte. Ltd. is a Food and Beverage (F&B) and Shared Services Company managing F&B Operations as well as providing support services to a rapidly growing Group of Companies in multiple industries comprising concert/live shows management and promotions, F&B, hospitality and real estate management. Gaia Lifestyle Holdings Pte. Ltd. regularly measures and improves process quality, examines and applies best industry practices, identifies new and advanced technological implementations as well as trains and develops our employees to keep them relevant.