Administrative Assistant

We're looking for a detail-oriented and organized Administrative Assistant to join our team in Riyadh, Saudi Arabia. In this role, you'll provide essential administrative support to our organization, managing schedules, coordinating communications, and ensuring smooth day-to-day operations. The ideal candidate will be proactive, collaborative, and committed to supporting our team's success through efficient and accurate administrative work.

• Manage executive and team calendars, scheduling meetings, coordinating room reservations, and preparing meeting materials and agendas

• Process and organize correspondence, emails, and shared mailboxes with accuracy and professionalism, ensuring timely responses and proper categorization

• Prepare and maintain organized filing systems, both digital and physical, ensuring documents are easily accessible and comply with company policies and procedures

• Support expense management by processing expense reports, coordinating with Accounts Payable, and tracking approvals and payment status

• Coordinate with vendors and internal departments on administrative matters, including invoice tracking, purchase order follow-ups, and vendor communication

• Create and maintain reports, spreadsheets, and organizational documents using Microsoft Office tools, ensuring accuracy and clear presentation of information

• Assist with special projects and administrative initiatives as assigned, demonstrating flexibility and commitment to organizational goals

• Provide customer-focused support to internal and external stakeholders, responding to inquiries and proactively addressing administrative needs

• Maintain confidentiality and discretion when handling sensitive company information and communications

• Support meeting logistics, including virtual meeting coordination, note-taking, and follow-up documentation

Minimum Requirements:

• Bachelor's Degree and 5 years of relevant administrative experience

• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint

• Strong organizational and time management skills with ability to prioritize multiple tasks and deadlines

• Excellent written and verbal communication skills in English

• Demonstrated attention to detail with ability to produce accurate documentation and complete tasks thoroughly

• Experience managing multiple and changing demands in a fast-paced environment

• Basic understanding of administrative support functions and vendor coordination

• Working knowledge of company organizational structures, policies, and procedures

• Ability to work collaboratively with diverse teams and stakeholders

Preferred Qualifications:

• Experience with document management systems such as SharePoint or Microsoft Teams

• Familiarity with scheduling and calendar management tools

• Experience with expense management or accounts payable coordination

• Knowledge of project coordination and budget tracking

• Experience with data entry and database management

• Proficiency in creating visual presentations or basic design using Microsoft Office tools

• Experience in a corporate or professional services environment

Key Attributes:

• Strong interpersonal skills with ability to communicate effectively with internal and external customers

• Customer service orientation with proactive approach to supporting stakeholder needs

• Problem-solving ability with capacity to identify and resolve administrative issues independently

• Flexibility and adaptability to changing priorities and organizational needs

• Discretion and professionalism when handling confidential information

• Inclusive mindset with commitment to supporting a collaborative team environment

• Goal-oriented approach with focus on delivering quality work and continuous improvement

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.