Accommodation Specialist (Freelance Contract)

Accommodation Specialist (Freelance Contract)

Location: Khobar & Jeddah, Saudi Arabia

Contract Type: Freelance

Duration: 7 Months

Start Date: ASAP

About the Role

We are seeking an experienced Accommodation Specialist to support the delivery of accommodation services for a large-scale international sporting event. The successful candidate will be responsible for coordinating hotel bookings, managing room allocations, maintaining accommodation records, and ensuring a seamless accommodation experience for all accredited stakeholders.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple accommodation requests while working closely with hotels, suppliers, and internal operational teams.

Key Responsibilities

• Manage accommodation bookings and room allocations for workforce, officials, VIPs, contractors, and other accredited stakeholders.
• Maintain accurate accommodation databases, rooming lists, occupancy reports, and reservation records.
• Liaise with hotels and accommodation providers regarding bookings, amendments, cancellations, and availability.
• Coordinate arrivals, departures, special requests, and last-minute accommodation changes.
• Monitor room inventory and ensure accommodation plans align with operational requirements.
• Resolve accommodation-related issues efficiently while maintaining a high standard of customer service.
• Support hotel inspections, room block management, and operational readiness activities.
• Work closely with transport, accreditation, logistics, and operations teams to ensure seamless guest movement.
• Prepare accommodation reports and provide regular updates to management.
• Ensure accommodation procedures comply with event operational standards and timelines.
• Provide on-site accommodation support during event operations, including weekends and extended working hours when required.

Requirements

• Bachelor's degree in Hospitality Management, Tourism, Event Management, Business Administration, or a related field.
• 3+ years of experience in accommodation, hospitality, hotel operations, travel management, or event operations.
• Previous experience supporting major sporting events, exhibitions, conferences, or large-scale projects is highly desirable.
• Strong organizational and problem-solving skills with excellent attention to detail.
• Excellent communication and stakeholder management abilities.
• Proficiency in Microsoft Office, particularly Excel; experience with accommodation or hotel management systems is an advantage.
• Ability to work in a fast-paced, deadline-driven environment.
• Fluent in English; Arabic is an advantage.

What We Offer

• Opportunity to work on a prestigious international sporting event.
• Dynamic and collaborative multicultural environment.
• Seven-month freelance contract with immediate start.