Accounts Payable Implementation Key User (f/m/d)

Accounts Payable Specialist (f/m/d)

Coupa Invoice Processing & System Implementation

MEININGER Hotels Berlin Headquarters 

Full-time 

We are looking for a detail-oriented and proactive Accounts Payable Specialist to support the implementation and operation of our new Coupa purchase ordering and invoicing system.

In this role, you will play a key part in ensuring system stability, accurate invoice processing, and a seamless transition to the wider Accounts Payable team. You will contribute to efficient AP operations and reliable financial reporting in a dynamic, international environment.

This is a one-year fixed term contract with the potential to be made permanent.

THE COMPANY 

MEININGER is a unique Hotel product in different European cities, which combines the service and comfort of a budget hotel with an extraordinary interior such as a guest kitchen or a game zone. People of every age and origin are amazed by the central location, qualitative high-grade interior and fair prices. Thanks to our highly motivated team and a down-to-earth and living atmosphere, the MEININGER Hotels feel like a real home. 

Key Responsibilities

System Configuration, Testing & Operation

· Support the project team in configuring the Coupa invoicing module

· Assist in training OCR software to accurately capture invoice data

· Ensure the system complies with Accounts Payable standards and processes

Invoice Processing & Controls

· Perform invoice verification in line with applicable tax (VAT) regulations

· Ensure accurate account assignment according to USALI standards

· Post vendor invoices and manage account reconciliations

· Maintain vendor master data (creation and updates)

· Monitor and manage open items and ensure timely resolution

Reconciliation & Accuracy

· Conduct general ledger and subledger reconciliations

· Perform regular checks to ensure completeness and accuracy of data

· Validate system integration between invoicing tools and accounting ledgers

Continuous Improvement & Support

· Identify, monitor, and help resolve system issues with the project team

· Support testing and validation of system fixes

· Assist in creating documentation and training materials

· Drive process improvements across Accounts Payable operations

Your Profile

· 1–2 years’ experience in a similar Accounts Payable role within a European environment

· Experience with Coupa and/or Cisbox is ideal but hands-on experience with purchase orders and invoice processing systems (ideally as a key user or SME) is required.

· Strong understanding of accounting principles and VAT rules (corporate finance knowledge is a plus)

· Proficiency in ERP or financial ledger systems (ideally MS Dynamics)

· Familiarity with evolving systems and process improvements

WHAT MEININGER OFFERS 

There are many good reasons to join our MEININGER Team. We offer a professional work environment with creative leeway. Working with a dynamic team will offer you many chances for your personal development. We appreciate colleagues who can work independently and as part of a team, who can think out-of-the-box and who want to develop MEININGER with their own ideas and actions. If you are looking for a new challenge and want to be part of an international hotel chain, which is different from others, we would be happy to welcome you. 

Growth and development opportunities as part of an internationally expanding organization 

Lively, open and multi-cultural company culture with flat hierarchies 

Attractive compensation package 

25 days of annual holidays + extra vacation days for every year with MEININGER 

Various learning and development opportunities 

Employee events and team activities: M-Days, Winter party, team building events 

Possibility for remote work 

YOUR APPLICATION 

Please send us your application, including: CV, motivation letter, certificates, approximate salary expectation and potential starting date. We are looking forward to receiving your application! 

Contact Person: VIvian Schneider and Rick Medford

Remote Type: Hybrid