Documents Controller

Document Controller

Company: VX Studio Consultancy
Location: Dubai, UAE

About Us

VX Studio Consultancy is a multidisciplinary engineering and design consultancy delivering innovative, high-quality solutions across residential, commercial, hospitality, and mixed-use developments. We are looking for an organized and detail-oriented Document Controller to join our growing team.

Job Summary

The Document Controller will be responsible for managing, organizing, and maintaining all project documentation, ensuring accurate document control processes and timely distribution of documents to internal teams and external stakeholders.

Key Responsibilities

• Manage and maintain project documents, drawings, specifications, and correspondence.
• Ensure all documents are properly recorded, filed, and distributed according to company procedures.
• Maintain document control registers and electronic document management systems.
• Review incoming and outgoing documents for accuracy and compliance.
• Coordinate with project managers, engineers, consultants, and clients regarding document submissions.
• Track document revisions and ensure only the latest approved versions are in circulation.
• Prepare transmittals and maintain records of document submissions.
• Archive completed project documentation in accordance with company standards.
• Support project teams with administrative and document control requirements.

Requirements

• Bachelor's degree or Diploma in Business Administration or a related field is preferred.
• Minimum 5 years of experience as a Document Controller, preferably in an engineering consultancy or construction environment.
• Strong knowledge of document control procedures and document management systems.
• Proficiency in Microsoft Office and document management software (Aconex, EDMS, or similar is an advantage).
• Excellent organizational skills with strong attention to detail.
• Good communication skills in English; Arabic is an advantage.
• Ability to work under pressure and manage multiple projects simultaneously.

Work Location: In person