Assistant Company Secretary

Main Purpose

The successful applicant will work alongside the Regional Company Secretary, responsible for all aspects of company secretarial and associated matters for group companies in Asia Pacific, Middle East and Africa. This role is for someone keen to take on a varied and interesting role within a fast moving and dynamic team – this is not a traditional company secretarial role. The role requires an individual who can take responsibility for a wide portfolio of companies in multiple jurisdictions and ad hoc duties. The core duties are, i) the management of the corporate legal administration and compliance for those companies, including the drafting and reviewing of legal documents (such as board/shareholder resolutions, intragroup agreements) and ii) handle various group projects and ad hoc requests. It is important to note that the role requires a hands-on approach and a willingness to deal with regular day-to-day administration tasks such as filing, managing signatures, correspondence, etc. In addition, the successful applicant will form part of a team (based in a number of locations) who collectively perform the same role for all group companies worldwide.

Knowledge, Skills and Abilities

Experience with Singapore corporate secretarial practice and relevant company law principles, as well as associated compliance requirements is essential

Experience working with other legal jurisdictions, especially in the region, is highly desirable but not essential

Minimum 5 – 8 years of relevant work experience

Relevant academic background; law degree and/or professional qualification (eg. ICSA) preferred

Demonstrable ability and willingness to work in a fast-paced commercial environment, often dealing with senior management and colleagues based worldwide

Ability to work independently and comfortable with managing a busy workload of changing priorities

A practical, ‘can do’ attitude and ability to produce quick solutions is essential

A ‘hands-on’ approach towards management of day-to-day tasks

Fluent English is essential; other languages desirable but not essential

Familiarity with: standard MS Office computer software, Computershare, GEMS or other company secretarial software, and ACRA Bizfile lodgements

Excellent oral and written communication skills

Energetic, dynamic and enthusiastic personality

Meticulous, organized, and able to manage multiple priorities under tight timelines

Key Responsibilities           

Drafting, coordinating and managing the timely and accurate execution of legal and corporate documents – resolutions, board minutes, powers of attorneys, bank facilities, share transfer, loan, guarantees and services agreements

Providing company legal administration services to, and overseeing document and record management and other administrative processes for, a portfolio of companies

Liaising with and supporting internal group functions (including legal, tax, finance, treasury) as well as external suppliers, professional advisors (audit and legal) and company agents

ACRA filing and notification for Singapore companies

Maintenance of statutory registers and minutes books