Oil Operations Support

Key Responsibilities        

Reconcile and verify in-house system transaction details against recaps for all products

Prepare and draft invoices/ blank invoices for customs clearance purposes

Prepare and draft letter of credit (LC) negotiation documents, including packing list and beneficiary certificate of origin  

Track and follow up with counterparties on original bill of lading (BL) status daily basis

Ensure all contracts are properly sent and received prior to loading schedules

Conduct apple-to-apple comparisons between documentation instructions and original documents to ensure consistency and compliance

Execute in-house system purchase and sales operations in accordance with operation excel file.

Ensure all invoices are issued, sent, and received in a timely manner prior to the due date

Arrange to dispatch original documents (after endorsed bill of lading (BL))

Support Know Your Customer (KYC) processes for new customers

Knowledge, Skills and Abilities

Minimum diploma holder

Minimum 2 years of experience in similar positions or relevant role

Team player with excellent communication skills

Good coordination and planning skills, able to multi-task and work to tight deadlines under pressure independently

Ability to be flexible and work to deadlines and under pressure

Capable of working with diverse groups and ability to establish good working relationships with relevant counterparties

Meticulous and attention to details