Project Ops Admin

What will you do?

Key Responsibilities

• Provision of general administrative and coordination support to the project team

• Manage all activities relating to project order processing and documentation

• Ensure accurate filing of contracts, vendor documents, technical designs, and approvals

• Maintain proper filing and version control of project documents in shared drives

• Support onboarding and off-boarding activities (access requests, clearances, documentation)

• Track purchase orders (POs), invoices, and vendor payments

• Update progress reports, dashboards, and meeting minutes

• Schedule meetings (steering committee, vendor sync, daily stand-ups, working group meetings)

• Prepare meeting materials (agendas, minutes, action items)

• Maintain project registers (issues, risks, change requests)

• Coordinate with internal teams to follow up on queries and action items

• Support logistics arrangements for team meetings, briefings, and events

• Assist in reviewing workflows and documenting processes

• Perform other ad-hoc administrative duties as assigned

The ideal candidate should possess:

• At least 1 year of experience in project coordination, administrative support, PMO support, or related functions (Internship, contract, or part-time experience in similar areas are welcomed)

• Minimally a Higher Nitec, Diploma in Business Administration or equivalent discipline

• Good Computer literacy in MS Office

• Exposure to SAP, Power Automate, Power Apps, or Power BI will be an added advantage

• Possess a high level of maturity with excellent organizational skills

• Meticulous and able to handle multiple tasks, often within short periods of time with frequent interruptions and considerable pressure due to immediate deadlines

• Independent, resourceful, result-oriented individuals with a "can-do" attitude

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

Learn more about us at ncs.co and visit our LinkedIn career site.

Scam Alert

We are aware of fraudulent job offers and impersonations of NCS recruiters. Phishing emails using convincing-looking but fake addresses are also commonly used to trick you into thinking that they come from official NCS sources.

Please note that all official communications from NCS Group will only be sent from verified corporate email addresses. Always check that the sender’s email address ends with the genuine NCS domain, @ncs.com.sg and beware of extra letters, symbols or misspellings. When in doubt, verify the sender’s identity by contacting us at reachus@ncs.com.sg.