Facilities Project Manager

Reporting to the Head of Facilities, this fast-pasted, varied role involves managing office fit-outs, relocations, and ongoing facilities operations, ensuring compliance with health & safety regulations and supporting the business continuity strategy.

Duties will include but are not limited to:

• Manage end-to-end office relocation, expansion, and fit-out projects globally 

• Source and secure new office locations (leased and serviced), including lease coordination

• Liase with the local office CEO for requirements and local decisions

• Lead internal project teams (IT, Legal, HR, Finance) and liaise with suppliers and local admin teams

• Conduct international site visits (3 per project), including pre-fit out, fit-out supervision, and final snagging during the move and new office opening

• Ensure global health & safety compliance, including fire safety and first aid procedures

• Oversee security systems, access control, PPM schedules, and maintenance contracts

• Support London office operations: carbon reporting, and business continuity plans

• Assist in procurement, budget preparation, and vendor negotiations for facilities services

• Coordinate ISO premises audits, GDPR compliance (CCTV), and maintain risk assessments and legal registers

• Provide support to the wider facilities team during holidays and absences

• Previous experience as a properties / facilities manager is essential

• Experienced in working efficiently as part of a team

• Excellent communication skills – must be comfortable and confident liaising with external providers

• Experienced in project management from proposal stage to execution

• Proven experience of managing large budgets and procurement negotiation

• Extremely organised with the ability to multi-task

• Ability to analyse problems and resolve issues quickly

• Strong understanding of Health and Safety requirements

• Previous experience dealing with logging maintenance issues and chasing complaints

• Comfortable chasing contractors, landlords and other 3rd parties.

• Friendly, approachable, resilient & adaptable. Must be able to use initiative and be forward thinking

• Highly motivated with a high sense of urgency.

• Willing to work out of hours on occasions.

• Willing to travel internationally regularly to new ACS offices

• 20days annual leave (will be increased with length of service)

• Opportunities for career growth within the Division & Company

• Continued professional development

• A friendly fun and very exciting environment enhanced with regular company-funded social events such as Friday night drinks and seasonal parties

DIVERSITY & INCLUSION

Here at ACS we're passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.