Senior Document Controller

Role Purpose 

To manage, control, track, and maintain all engineering and project documentation for ADNOC Offshore projects, ensuring compliance with ADNOC document control procedures, project specifications, and quality requirements. The role supports engineering, procurement, construction, and commissioning teams by ensuring accurate, timely, and controlled document flow throughout the project lifecycle. 

Document Control Leadership (Owner’s Engineer Function)  

Act as the primary authority for document management across the EPC package, ensuring:  

Full compliance with ADNOC Document Control Procedure, COPs, and numbering standards  

Strict governance of transmittals, revisions, metadata, and approval workflows  

Timely and accurate management of all engineering and vendor documentation  

Provide leadership and support to EPC, PMC, OEMs, and OE team members. 

Establish & Manage Document Control System  

Lead setup and administration of the project DMS:  

Create folder structures aligned with ADNOC Work Breakdown & Document Code  

Configure workflows, access permissions, and revision control rules  

Maintain Master Document Register (MDR) for OE & EPC documents  

Maintain Vendor Document Register (VDR) for compressor/dryer/receiver OEMs  

Ensure metadata accuracy (Doc No., Title, Rev, Discipline, Status, Originator, etc.)  

Ensure all departments follow the established DMS structure.  

ADNOC Numbering System (Full Compliance Oversight)  

Enforce ADNOC numbering formats for all documents and drawings  

Validate each EPC submission before acceptance  

Maintain mapping sheets between EPC/OEM numbering and ADNOC codes  

Ensure consistent tag numbering linkage (P&ID tags vs instrument index vs loop folders, etc.)  

Act as the gatekeeper for numbering compliance.  

Management of All Incoming & Outgoing Transmittals  

Review, validate, and log all incoming EPC/OEM transmittals  

Issue outgoing transmittals to ADNOC/PMC as per workflow  

Verify completeness: cover sheets, indexes, revision notes, distribution matrix  

Track comments, approvals, and pending submissions  

Ensure every transmittal meets ADNOC submission rules.  

Document & Drawing Review Workflow Coordination  

Coordinate internal review cycles between OE disciplines  

Manage workflows for comments, consolidation, and approvals  

Track overdue actions and overdue comments  

Maintain accountability on EPC for submission deadlines  

Ensure correct representation of status codes (A, B, C, 0, 1, 2, S, etc.)  

Provide daily/weekly review dashboards to OE Engineering Manager.  

Vendor Documentation Control (Packages – Compressors / Dryers / Receivers)  

Manage documentation from all OEMs:  

Compressor OEM (e.g., Atlas Copco, IR)  

Dryer OEM  

Receiver fabricators  

Instrumentation panels, MCC vendors, etc.  

Responsibilities:  

Create VDR logs & submission schedules  

Track FAT reports, ITPs, data sheets, wiring diagrams, GA drawings  

Ensure vendor documents are integrated with EPC deliverables  

Maintain cross-references between vendor tags & EPC drawings 

Interface Management (EPC / OEM / ADNOC / PMC)  

Act as the document control focal point for:  

EPC Document Control Team  

ADNOC Document Controllers  

PMC/TPA representatives  

OEM Document Controllers  

Internal OE Engineering Disciplines  

Ensure all communication is logged, traceable, and auditable.  

Revision Control & Change Management  

Maintain accurate revision history for all documents and drawings  

Ensure correct application of revision codes (Rev 0/1/2, A/B/C, AFC)  

Implement change control procedures and track resubmissions  

Maintain “superseded” and “voided” document logs  

Support engineering change notices (ECNs) and field change notices (FCNs).  

Ensure Deliverable Compliance with Contract Requirements  

Track EPC progress against MDR/VDR deliverable dates  

Report missing, delayed, or non-compliant documents  

Maintain discipline-wise summary of deliverable status  

Highlight critical path documentation delays impacting engineering, procurement, or construction  

Provide weekly DCC summary reports to the OE Engineering Manager

Quality Control, Archiving & Handover  

Perform QA review of document formatting, signatures, approvals, and metadata  

Ensure proper archiving of superseded files  

Manage project close-out documentation  

Validate accuracy and completeness of “As-Built Documentation” packages:  

As-built drawings  

Red-line markups  

Final data books  

Test records  

OEM final documents  

Ensure compliance with ADNOC handover and RFSU documentation requirements.  

Reporting & Dashboards  

Prepare structured reporting:  

Weekly Transmittal Summary  

Weekly MDR/VDR Status Report  

Overdue Action Report  

Engineering Deliverable Status Tracking  

Vendor Document Status Reports  

Document Turnaround Time Reports  

Provide clear visibility for management and ADNOC stakeholders

Qualifications 

• Diploma or Bachelor’s Degree (Engineering is desired) 

• ADNOC Offshore project experience preferred

• Certification in Document Control / Records Management preferred 

Experience 

• Minimum 5–10 years’ experience as Engineering Document Controller in Oil & Gas projects 

• Offshore project experience with ADNOC preferred 

• Proven experience in EPC projects, including engineering, construction, and commissioning phases 

• Strong exposure to ADNOC documentation workflows and approval cycles

Technical Skills 

• Strong understanding of engineering document lifecycle and revision control 

• Knowledge of ADNOC Offshore document requirements and project procedures 

• Ability to manage large volumes of technical documents accurately 

• Strong coordination skills with multi-discipline engineering teams 

• High attention to detail and document accuracy 

Software & System Knowledge (Project-Specific) 

Document Management Systems 

• ADNOC DMS / EDMS platforms 

• Aconex / SharePoint / ProjectWise (as applicable) 

Engineering & Office Tools 

• MS Office (Excel, Word, PowerPoint) 

• PDF markup and document comparison tools 

• Basic understanding of engineering drawings (P&IDs, layouts, isometrics, GA drawings) 

Personal Attributes 

• Highly organized and detail-oriented 

• Proactive and deadline-driven 

• Clear communicator with engineering and site teams 

• Able to work under pressure and manage multiple priorities 

• Strong sense of confidentiality and accountability 

Key Deliverables 

• Master Document Register (MDR) 

• Transmittal logs and correspondence records 

• Updated drawing and document status reports 

• Controlled As-Built documentation 

• Final project handover documentation to ADNOC Offshore