Senior Executive, Inventory Control

Role Overview

Responsible for supporting inventory control activities and ensuring stock accuracy across retail outlets, warehouses and restaurants. Focus on maintaining accurate stock records, identifying discrepancies and supporting basic cost tracking and variance monitoring.

Key Responsibilities

• Inventory Control & Stock Verification

• Conduct scheduled and ad-hoc stock counts at retail outlets, warehouses, and restaurants

• Perform physical inventory counts and reconcile with system records

• Identify and report discrepancies in stock balances

• Validate inventory transactions (transfers, returns, wastage, breakage, adjustments)

• Maintain proper documentation and audit trail for all inventory activities

• Cost Tracking & Variance Support

• Support preparation of basic cost and inventory usage reports

• Monitor actual vs expected inventory consumption and flag variances

• Perform initial validation of data and transactions for identified discrepancies

• Escalate material variances to Finance or Management for further review

• Inventory Adjustments & System Updates

• Prepare inventory adjustment entries based on approved findings

• Ensure all adjustments are supported with proper documentation

• Maintain accuracy of inventory records in ERP/POS systems

• Compliance & Controls

• Support implementation and adherence to inventory SOPs and controls

• Highlight non-compliance and repeated control gaps

• Assist in strengthening stock handling and recording practices

• Reporting & Operational Support

• Maintain records of stock discrepancies and follow-up actions

• Support month-end and year-end stock count activities

• Liaise with warehouse, retail, and F&B operations teams on inventory matters

Requirements & Qualifications

• Diploma in Accounting, Finance, Supply Chain, Logistics, Business, or related field
• 2–5 years of experience in inventory control, stock audit, or operations (retail/F&B preferred)
• Experience in retail, F&B, or FMCG environment is an advantage
• Basic understanding of inventory management processes and controls
• Proficient in Microsoft Excel and ERP/POS systems
• Strong attention to detail and accuracy
• Basic analytical and problem-solving skills to identify and flag variances
• Structured and disciplined in following processes and controls
• Good communication skills to liaise with operations and finance teams
• High level of integrity and accountability
• Willingness to travel between outlets and warehouses as required
• Hands-on, with ability to work in operational environments