Purchasing Specialist

About Infinity Global Infinity Global partners with the world's most iconic luxury brands to deliver innovative, sustainable, and personalised brand solutions. Acting as an extension of our clients' teams, we provide end-to-end services spanning packaging development, sourcing, manufacturing, global supply chain management, inventory management, distribution, and business intelligence.

Our expert teams leverage deep industry knowledge, innovative product development, value engineering, and global production capabilities to create packaging and branded solutions that elevate the customer experience and protect brand integrity. Through our worldwide network of suppliers, manufacturers, warehouses, and distribution centres, we help luxury brands operate efficiently and scale globally while maintaining the highest standards of quality, sustainability, and service.

About The Role The Purchasing Specialist plays a critical role in supporting Infinity Global's end-to-end supply chain and sourcing operations for luxury packaging and branded products. This position is responsible for coordinating procurement activities, supplier communications, production follow-up, inventory transactions, and logistics execution to ensure products are delivered on time, within budget, and to the quality standards expected by the world's leading luxury brands.

Key Responsibilities

• Communicate with suppliers to obtain product or service information such as cost, lead times, availability of stock and delivery schedules on select projects
• Process purchase requisitions into purchase orders (POs) for goods and services in internal enterprise resource planning (ERP) system
• File and maintain records of all POs created and confirmation emails/documentation
• Confirm POs are received by suppliers and confirm ready dates in ERP
• Update POs with current shipment information
• Follow up on POs to ensure shipment by specific dates; create logistics records and update data as shipment progresses
• Obtain pickup details from suppliers and coordinate with internal teams
• Receive inbound orders into the zone Distribution Centers through ERP
• Communicate with suppliers on invoice issues; provide accounting with three-way match documents to ensure complete and timely payments to suppliers
• Prepare paperwork packets to account teams for customer invoicing
• Request and analyze production quotes for new and existing items; suggest course of action to operational teams
• Prepare various reports related to PO processing, missing or short shipments and supplier performance
• Assist with problem solving and troubleshooting supplier issues and facilitate communication with suppliers and operational teams on all topics
• Monitor supplier raw materials, work in process and/or finished goods to identify potential issues in supply chain
• Assist in the creation of supplier operating procedures and processes
• Develop and maintain positive working relationships with new and existing suppliers

REQUIRAMENTS

• 3+ years of experience in purchasing, procurement, supply chain, logistics, or a related operational role.
• Experience in packaging & luxury goods, or related industries is preferred.
• Experience working with suppliers, manufacturers, and vendor relationship management.
• Bachelor’s degree in business administration, Supply Chain Management, Logistics, Procurement, or a related field.
• Experience using Enterprise Resource Planning (ERP) systems for purchasing, inventory, and order management. Experience with NetSuite will be an advantage.
• Strong analytical and problem-solving skills with the ability to identify issues and implement effective solutions.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across global teams and supplier networks.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environ