Assistant Manager

What The Role Is Assistant Manager

What You Will Be Working On Student Overseas Trips

• Oversee and provide lead-roles to the planning and managing of Global Studies Overseas Trips and be Trip Liaison (Students) for some trips
• Be a Business-partner to School/Dept for Student Overseas Trips
• New Student system implementation and maintenance for Student Overseas Trip module
• Support the procurement for overseas trips using government procurement methods
• Manage Opportunity Fund (OF) budget and approvals for Schools and Departments
• Work with internal and external stakeholders for trip reporting, annual budgeting, and projections
• Work with Travel Agents to improve trip quality, standard & safety
• Maintain student trip database for reporting and audits
• Deliver training and assistance to trip leaders

Procurement/ Finance

• Budget planning and reporting for the department
• Manage and control the procurement of goods and services
• Work closely with IR Team Members, TP Corporate Procurement and Finance Teams to ensure compliance with TP Corporate Procurement & Finance processes

Support for Events

• Build up internal capabilities for managing events from the financial/funding aspects
• Advise project teams on timeline, procurement and execution: financial project management; scope platform requirements and specifications; bid evaluation; platform setup if any, design, registration, risks management, financial reporting

What We Are Looking For

• At least 3 to 5 years of experience in project management, administrative work, student trip planning and government procurement process
• Self-motivated with good communication and strong interpersonal skills to network effectively with internal and external stakeholders to influence win-win results
• Able to work independently to problem solve with positive initiative and resourcefulness
• Oversee tendering, evaluation and budgeting processes to ensure compliance with policies and guidelines
• Evaluate the interest, alignment and influence of key stakeholders
• Excellent team player, well organised, detailed and innovative to deliver results under pressure and tight timelines
• Good IT proficiency: able to use MS Office and other applications for collaboration, data gathering, data presentation, accounting, analytics and automation
• Able to travel overseas for business and student trips when necessary
• Advocator of life-long learning for self-development and skills upgrading
• Possess Global Mindset