Proposal Coordinator

: Who are PM Group? PM Group is a leading international engineering, architecture, project and construction management firm. With a network of offices in Europe, Asia and the US and a multi-discipline team, we deliver complex, capital projects in the life sciences, food and beverages, mission critical and advanced manufacturing sectors. We are 100% employee owned so work together to make our company successful. Job Overview We are seeking a proactive and detail-oriented Proposal Coordinator to support PM Group’s operations in Singapore. The role will serve as a key liaison for the Singapore team, coordinating business development, marketing, and proposal activities while ensuring effective communication, streamlined processes, and high-quality deliverables.

This role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities across administrative, marketing, and business development functions. What We Offer* Structured on-the-job mentorship from experienced BD and technical professionals.

• Exposure to a wide range of engineering consultancy projects across multiple sectors.
• A collaborative and supportive team environment with opportunities for professional development.
• Join a growing, employee-owned global consultancy business in the life sciences sector.

: Tender, Proposal & RFP Management* Coordinate and manage the end-to-end lifecycle of tenders, Requests for Proposal (RFPs), and expression of interest (EOI) submissions.

• Coordinate internal stakeholders across technical and project teams to gather inputs for proposals and client presentations.
• Maintain a centralised tender calendar, track submission deadlines, and ensure timely delivery of all bid documents.
• Manage pre-qualification documents, company profiles, and capability statements, keeping them updated and submission-ready.
• Coordinate post-bid activities including debrief sessions, win/loss analysis, and lessons-learned documentation.
• Liaise with clients and procurement teams on clarifications and bid queries during the pre-bidding phase.

CRM Management & Tracking* Own and maintain the company's Customer Relationship Management (CRM) system, ensuring data integrity, completeness, and regular updates.

• Track planned and completed client visits, proactively reminding Key Account Managers (KAMs) of upcoming engagements and follow-up actions.
• Monitor and report on the status of client interactions, opportunities, and pipeline progress.
• Generate regular CRM reports and dashboards for management review, highlighting key metrics such as win rates, active opportunities, and client engagement frequency.
• Coordinate logistics for client meetings, site visits, and hospitality events as required.

Marketing & Brand Management* Develop and maintain marketing collateral including company brochures, project profiles, capability statements, and presentations.

• Manage the company's digital presence, including LinkedIn, and other relevant platforms.
• Coordinate the planning and participation in industry events, conferences, and networking forums.
• Assist in drafting client communications, newsletters, and targeted outreach campaigns.

Client & Stakeholder Relationship Support* Support Key Account Managers in preparing meeting agendas, briefing packs, and post-meeting summaries.

• Maintain an organised record of client preferences, key contacts, and relationship history within the CRM.
• Assist in onboarding new clients and managing client satisfaction touchpoints.

Administrative & Reporting* Maintain a structured repository of all related documents, proposal archives, and client correspondence.

• Prepare weekly and monthly activity reports for management, tracking pipeline health and key milestones.
• Support budget tracking for initiatives.
• Assist in coordinating internal meetings, preparing agendas, and distributing minutes.

: **Education