Administrative Assistant, APAC Ethics Office (Third-party Associate)

Location

:

Singapore

Team

:

Project Management

Employment Type

:

Third-party Associate

Job Code

:

A245188A

Responsibilities

About The Team:

The Ethics Office was established with the goal of instituting and maintaining high ethical standards and a culture of integrity. The team achieves this goal through 4 main pillars: -

1. Developing an overarching ethical governance program,

2. Implementing and maintaining ethics policies and processes,

3. Providing education and awareness to employees via communications and training, and

4. Ensuring a highly ethical culture by encouraging employees to speak up and to ensure potential misconduct is properly investigated.

We are seeking a proactive and detail-oriented Administrative Assistant to support the APAC Ethics Office. This is a 1-year third-party associate role based in Singapore, providing administrative and operational support to the team, with a primary focus on training and communications support, and day-to-day office operational support. This role is ideal for someone who is highly organized, enjoys coordinating logistics, and thrives in a fast-paced, collaborative environment. The position is fully onsite and based in Singapore.

Responsibilities:

Training & Communications Support

• Provide end-to-end administrative support for ethics training and communications initiatives across the APAC region.
• Coordinate training logistics, including scheduling sessions, arranging meetings, catering and other event-related requirements.
• Prepare, format, print, and organize training materials, presentation decks, participant handouts, attendance records, and evaluation forms.
• Coordinate domestic and international shipments, manage inventory, and oversee the distribution of training materials, promotional items, and team merchandise (SWAG).

Administrative & Operational Support

• Provide day-to-day administrative support to the APAC Ethics Office, ensuring smooth and efficient team operations.
• Support vendor coordination, purchase requests, invoice processing, and other operational and procurement-related activities.
• Provide administrative support for regional and global ethics initiatives, special projects, and other ad hoc assignments.

Qualifications

Minimum Qualification(s)

• Diploma or Bachelor's degree in any discipline.
• Relevant experience in administrative or office support.
• Proficient in Microsoft Office, particularly PowerPoint, Word, Excel, and Outlook.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Good communication and interpersonal skills.
• Proactive, reliable, and able to handle confidential information with discretion.
• Proficiency in Mandarin is essential to effectively engage with stakeholders based in Chinese-speaking markets and to review and update presentations, training materials, and other documents in Mandarin.

Preferred Qualification(s)

• Experience providing administrative support to training, learning and development, human resources, compliance, legal, or other corporate functions.
• Experience coordinating meetings, workshops, training sessions, conferences, or corporate events.
• Familiarity with learning management systems (LMS) or training administration is an advantage.
• Experience supporting regional or multinational teams in a global organization.
• Ability to work effectively in a fast-paced, multicultural environment while managing changing priorities and multiple stakeholders.

Important Note: Please be advised that this job posting is on behalf of a third-party agency. This is a 12-month temporary assignment managed by a third-party agency, who will be your employer. While you may be assigned to work at ByteDance, you will not be a ByteDance employee. All contractual terms, including payroll and benefits, will be handled by