Assistant Procurement Manager

Role: Assistant Procurement Manager (Chagi Airport)

The Assistant Procurement Manager support end-to-end procurement activities across multiple brands, ensuring cost efficiency, supply continuity, compliance, and strong supplier partnerships. This role works closely with Marketing, Operations, Finance, Warehouse, Health & safety and franchisors, and SSP APAC to support business growth and operational excellence.

Main Responsibilities:

Procurement & Strategic Sourcing

• Deliver procurement budgets KPIs in the designated area or category.
• Responsible for strategic sourcing, including new and substitute item sourcing.
• Procure food, beverages, packaging, smallwares, equipment (OPEX/CAPEX), and services.
• Manage PR and PO processing to ensure accuracy and timely execution.
• Coordinate franchise brand purchasing and ensure compliance with franchisor requirements.
• Plan and implement cost control and cost saving initiatives as per budget
• Conduct monthly cost price reviews and updates in CHECK.
• Create and maintain inventory codes Masterfile to ensure data accuracy and up to date with regular review and cleansing.
• Prepare manual POs for non-Operations departments as required.
• Perform other procurement-related duties as assigned by the Head of Commercial.

Supplier & Contract Management

• Ensure Suppliers/Vendors onboarding process are fully implemented according to the SOP.
• Create and maintain suppliers Masterfile, review on a regular basis according to the SOP.
• Ensure supplier compliance with SSP policies, brand standards, Halal requirements, sustainability, and regulatory requirements.
• Manage supplier relationships, performance business reviews with key supplies.
• Manage supplier contracts and related documentation.
• Support RFPs and tender exercises with internal and regional stakeholders.

Country Operational Support

• Support Operations teams on procurement-related matters.
• Coordinate with warehouse, 3PL, and Operations to ensure supply continuity.
• Support monthly closing activities (GRN, STR, stock take report and open items reconciliation in CHECK).
• Coordinate and supply order information to manage billing and payment with finance personnel.
• Collaborate with internal stakeholders including Operations, Finance, Marketing, IT, HR, and Logistics.

Quality Assurance & Compliance

• All compliance documents related to supply chain,signed, maintained, updated, report.
• Ensure procured items meet food safety, quality, SSP, brand, and regulatory standards.
• Maintain product specifications and support supplier audits, including Halal compliance.
• Support audit preparation and responses related to procurement and supply chain.

Reporting & Regional/Group Purchasing Projects

• Responsible for providing accurate and timely submission of month end reports including MIPI, 12PPP, Inflation,
• Responsible for accurate and timely Sustainability data entry as per due date (half year, full year, and as requested).
• Responsible for other projects required by Group, APAC, Regional, Country level i.e. Business Continuity, internal audits, etc.

Person Specification:

• Degree or qualification in Business, Supply Chain Management, or related field.
• 4–6 years of procurement, sourcing, or supply chain experience, preferably in FMCG, food service, retail, or hospitality.
• Experience in PR/PO processes, supplier management, costing, and basic financial analysis.
• Strong knowledge of procurement, sourcing, inventory management, and supplier negotiations.
• Familiarity with food safety, quality assurance, Halal compliance, and regulatory requirements.
• Proficient in Microsoft Excel and procurement/SCM systems.
• Strong stakeholder management, communication, and problem-solving skills.
• Able to work independently in a fast-paced environment with a high level of integrity and p