ACCOUNTS PAYABLE AND ADMIN ASSISTANT

Roles & Responsibilities The Accounts Payable and Admin Assistant will be part of the Finance Team, and be responsible for the day-to-day tasks of:

Invoice processing

• receive, verify, and process supplier invoices
• Match invoices with purchase orders, delivery orders, and contracts.

Payment management

• Prepare payment runs
• Track and manage payment schedules to avoid late payments
• Handle staff claims and reimbursements

Vendor management

• Update and maintain records of suppliers and contractors
• Resolve queries on billing, discrepancies or payment issues
• Reconcile vendor statements with company records

Financial Recordkeeping

• Post transactions into accounting software
• Assist with month-end closing activities
• Maintain proper filing of invoices, receipts and payment documents for audit purposes

Office Administration

• Manage office supplies and place orders when needed.
• Coordinate facility maintenance, repairs, and service vendors.
• Handle mail collection and general office upkeep.
• Provide general assistance to the team and management for administrative or finance-related

Requirements

• At least NITEC Certificate in Accounting, Business or related field
• 1 - 3 years of experience in Admin & Accounts or related roles preferred
• Familiarity with simple accounts and finance
• Competent in using Microsoft Excel (including formulas) and accounting software
• Strong sense of responsibility and urgency in meeting deadlines.
• Self-motivated and team player.
• Good command of English
• Training is provided.