Administrative Support 60-100%

Administrative Support (60-100%)

Hansa Aktiengesellschaft is seeking a proactive and highly organised Administrative Support professional to provide day-to-day administrative assistance across the Group. The role supports the smooth operation of the office and works closely with the finance, legal and management teams in a dynamic international environment.

Key Responsibilities

• Provide general administrative support to a number of legal entities in Switzerland and abroad
• Coordinate meetings, calendars and travel arrangements
• Prepare, format and maintain correspondence, presentations and corporate documents.
• Maintain accurate filing systems, records and databases
• Assist with document management, contracts and corporate records
• Coordinate with external service providers and business partners
• Support invoice processing, expense administration and general office coordination
• Assist with Board and committee meeting logistics and documentation
• Undertake ad hoc administrative and organisational tasks as required

Profile

• Previous experience in an administrative, executive support or office management role
• Excellent organisational skills and strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional, discreet and reliable with a service-oriented mindset
• Strong written and verbal communication skills in English; German is an advantage
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Ability to work independently while collaborating effectively within a small, high-performing team

What We Offer

• A varied role within a dynamic international team.
• Close collaboration with senior management.
• A professional, entrepreneurial and supportive working environment.
• Opportunities for personal and professional development.