Executive Assistant

Role: HR Specialist

Executive Assistant / Personal Assistant – Calendar Management / Executive Support / Zurich / 100%

Project:

For our client, a leading Swiss bank, we are looking for an experienced Executive Assistant / Personal Assistant to provide direct support to the Head of Human Resources. The role focuses on independently managing demanding day-to-day operations, professional calendar and email management, and providing reliable executive-level administrative support. This is a full-time temporary assignment based in Zurich to cover an interim period.

Responsibilities (Core Responsibilities – Mandatory)

• Independently and proactively support the Head of Human Resources in day-to-day operational activities.
• Manage and coordinate a complex executive calendar, ensuring efficient scheduling of appointments and meetings.
• Handle professional email management, including prioritizing and processing incoming correspondence.
• Manage confidential information and sensitive documents with the highest level of discretion.
• Work closely with the People & Culture leadership support team.

Requirements

• Several years of professional experience as an Executive Assistant or Personal Assistant supporting senior management or executives.
• Extensive experience with professional calendar and email management.
• Independent, well-structured, and proactive working style.
• High level of trustworthiness and discretion when handling confidential information.
• Strong organizational skills with a customer-service mindset and a commitment to quality.
• Excellent communication skills, resilience, and flexibility.
• HR experience is not required.

Languages

• German: C2 (native or equivalent proficiency)

Reference Information

• Reference No.: 925047
• Role: HR Specialist
• Location: Zurich and surrounding region
• Workload: 100% (Hybrid work possible only within Switzerland)
• Start Date: 07 July 2026
• End Date: 31 August 2026