HUMAN RESOURCES (HR) INTERN

Do you enjoy supporting employees and helping to create a smooth workplace experience? Are you organised, detail-oriented, and eager to learn more about human resources and office administration?

As an HR Intern, you will support daily HR and administrative activities, ensuring that employee-related processes and office operations run efficiently. This role offers hands-on exposure to the full employee lifecycle, from recruitment and onboarding to employee engagement and offboarding.

You will work closely with the HR team and internal stakeholders to support day-to-day operations and contribute to delivering a positive employee experience at Vallen.

Recruitment & Talent Acquisition

• Assist in posting job advertisements on recruitment platforms and social media channels.
• Screen resumes and coordinate interview schedules with candidates and hiring managers.
• Prepare interview documents, maintain recruitment records and follow up with candidates where required.

Onboarding, Offboarding & Employee Lifecycle

• Assist in preparing onboarding documents for new hires.
• Coordinate pre-employment documentation and onboarding and offboarding activities.
• Support employee confirmation, transfer, promotion, and offboarding processes.
• Maintain and update employee records and personnel files.

HR and Office Administration

• Ensure employee records and HR databases are updated accurately and timely.
• Prepare HR letters, forms, and other administrative documentation.
• Assist with filing, document management, and data entry.
• Handle incoming and outgoing mails. Including arranging local and international courier services and coordinate internal collection/delivery.
• Assist with stationery and pantry supplies ordering and stock tracking.
• Support in maintenance of office facilities and general office administrative requests.

Learning & Development

• Coordinate training schedules and training logistics.
• Maintain training attendance records and learning documentation.
• Assist in updating Learning Management System (LMS) records.
• Support employee development and training initiatives.

Employee Engagement

• Assist in organizing employee engagement activities, wellness programs, and company events.
• Support internal communication initiatives.
• Collect and compile employee feedback and survey results.

HR Projects

• Participate in HR improvement projects and process enhancement initiatives.
• Assist with HR analytics and preparation of reports and presentations.
• Support regional or local HR initiatives as assigned.
• Perform other ad-hoc HR and administrative duties as assigned.

Key Qualifications

• Currently pursuing or recently completed a Diploma/Degree in Human Resources, Business Administration or related discipline.
• Able to commit for 3 to 6 months.

Skills & Competencies

• Strong interpersonal and communication skills.
• Good organizational and time management abilities.
• Attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Familiarity with HR systems is an advantage.
• Ability to work independently and collaboratively in a team environment.

Preferred Attributes

• Positive attitude and willingness to learn.
• Strong analytical and problem-solving skills.
• Self-motivated and proactive.
• Ability to manage multiple tasks and meet deadlines.
• Able to handle confidential information professionally.

Pay: $1,000.00 - $1,500.00 per month

Work Location: In person