HR & Admin Executive

We are looking for a detail-oriented HR & Admin Executive to support day-to-day HR operations across the full employee lifecycle. This role focuses on execution, coordination, and administration of HR processes, ensuring accuracy, compliance, and smooth delivery of HR services.

Job Duties & Responsibilities

Recruitment & Onboarding

• Manage the full recruitment cycle from job postings to offer stage, including candidate screening, interview coordination, reference checks, and preparation of employment documentation.
• Ensure completeness and accuracy of hiring documents, including background checks, certifications, and work pass applications where required.
• Coordinate pre-onboarding and onboarding activities such as document collection, system access requests, and orientation scheduling to ensure a smooth employee onboarding experience.
• Maintain recruitment trackers and candidate records to ensure proper documentation and audit readiness.

HR Operations & Administration

• Maintain and update employee records (digital and physical personnel files), ensuring all documentation is complete, properly filed, and compliant with company and statutory requirements.
• Coordinate offboarding processes, including resignation documentation, clearance, and exit-related administrative requirements.
• Support the day-to-day HR administrative function, including documentation management, letter preparation, and coordination of HR-related activities.
• Ensure all HR documentation and processes are standardized, traceable, and audit-ready.

Compensation & Benefits Administration

• Administer payroll inputs, including attendance, leave, and claims data, ensuring accuracy and timely submission.
• Process claims reimbursement, leave administration, statutory contributions, and benefits enrollments in accordance with company policies and local regulations.
• Maintain and update records related to compensation and benefits transactions, ensuring proper documentation and reconciliation.
• Support salary benchmarking and HR reporting by compiling relevant data as required.

Performance Management

• Coordinate and administer performance management cycles, including probation and/or performance reviews, KPI tracking, and annual or mid-year appraisals.
• Monitor timelines and follow up with managers and employees to ensure timely completion of performance reviews.
• Maintain performance records and documentation, ensuring completeness, accuracy, and confidentiality.

Learning & Development

• Coordinate training programs, onboarding orientations, and compliance briefings to support employee development and regulatory requirements.
• Manage training logistics, including scheduling, attendance tracking, and documentation.
• Maintain up-to-date training records and support reporting on employee learning participation.

Employee Engagement

• Support the execution of employee engagement initiatives, wellness programs, and company events aimed at enhancing employee experience.
• Coordinate communication and logistics for engagement activities, including internal campaigns and feedback initiatives.
• Track participation and maintain engagement-related records and reports.

Employee Relations Support

• Serve as a first point of contact for HR-related queries and provide guidance on HR processes and policies.
• Support employee relations matters by assisting with documentation, case tracking, and coordination of discussions or meetings.
• Ensure all employee-related matters are handled professionally, confidentially, and in accordance with company guidelines.

HR Systems & Reporting

• Maintain HR systems and ensure timely and accurate updates of employee data, recruitment records, and HR transactions.
• Generate and maintain HR reports and dashboards to support tracking of recruitment, performance, training, and other HR metrics.
• Support data accuracy checks and ensure consistency of HR infor