Event Coordinator

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Event Coordinator

Welcome to Maastricht University!

At Maastricht University, your work makes a difference. Whether you inspire students, support groundbreaking research, or help create the experiences that connect people with our university, you contribute to something bigger. At the School of Business and Economics, we are looking for an Event Coordinator who enjoys bringing people together and creating events that leave a lasting impression.

Event Coordinator – School of Business and Economics (SBE)

Our goal: Create engaging events that strengthen the visibility, reputation and community of the School of Business and Economics.

Your colleagues: An international team of marketing, communications, recruitment and event professionals who work together to connect people with SBE.

The School of Business and Economics organises a wide range of events throughout the year. From Bachelor and Master Open Days to graduation ceremonies, alumni events, experience days and international competitions, these events play an important role in how we engage with prospective students, current students, alumni and partners. To continue building meaningful experiences, we are looking for an Event Coordinator who combines organisation with creativity and communication.

What you do

As an event coordinator, your main tasks will include:

Event operations:

Plan and manage different events. This includes tasks such as managing registration, coming up with a programme and creative activities, managing external suppliers, coordinating event personnel, speaker coordination, etc.

Oversee event budgets, monitor costs, and ensure financial accountability.

Collect feedback and evaluate event outcomes for continuous improvement.

Event communication:

Work with event management and registration systems (Swoogo, Momice)

Basic use of CRM systems linked to the events (Microsoft Dynamics)

Work with email marketing tools (Spotler)

Manage communication channels (SCALA, Social Media)

Work with Canva using existing templates and brand guidelines used in event communication

Adapt presentations decks for events (PowerPoint, Canva)

Together with your colleagues, you build events that not only run smoothly, but also strengthen relationships, support recruitment goals and contribute to the strategic ambitions of SBE.

Are you ready to help shape memorable experiences for our community? Then we would love to meet you.

What you bring

It’s not about ticking boxes – it’s about who you are and what you bring. Do you recognise yourself in the following?

An organised multitasker – You enjoy coordinating multiple projects and stakeholders while maintaining overview, structure and quality.

A natural connector – You communicate confidently with colleagues, suppliers, speakers and participants and build positive relationships with ease.

Digitally confident – You feel comfortable working with even