Operations Administrator

Why Patients Need You A career with us is about discovering breakthroughs that change patients’ lives. Whatever your role, you’ll be part of bringing those therapies to people all over the world. You’ll be driving the industry forward and making a positive difference. And you’ll discover that amazing things are possible.

What You Will Achieve As part of the business support team, you will represent your organizational unit in administrative matters, recommending, interpreting and implementing company's internal administrative policies and procedures. Your will perform a combination of administrative tasks in functional areas.

You are recognized as an advisor to colleagues in the team due to your comprehensive knowledge and skills in your area and understanding of the larger organization. You are innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. You encourage collaboration and communication within the team and across groups to influence desired outcomes. You train others and provide guidance to the team that helps us achieve our goal of providing the best healthcare to our patients.

It is your hard work and skill that will make Pfizer ready to achieve new milestones and help patients across the globe.

How You Will Achieve It Provide project management support to assigned marketing/medical teams in all marketing/medical programs/activities; duties include, but not limited to:

• Communicate with Key Opinion Leaders (KOLs)/service providers/agencies/internal commercial/medical colleagues for organization of various regional/country advisory board/internal/external meetings
• Preparation of project brief and agency selection process with project owner
• Review agency proposals and identify areas for further cost savings; provide input to the Regional Operations Admin Lead for negotiation with agency
• Oversee planning, organizing and managing the progress of meetings/programs/projects as required
• Provide on-site logistics support
• Perform all system applications (procurement and compliance) for projects, FMV calculation, observe individual country requirements
• Proactively liaise with legal, compliance and country profile owners to ensure all projects/activities are in compliance with policies and guidelines
• Vendor/Supplier management, which includes collecting all necessary information and update in internal system; provide feedback and monitor performances
• Prepare agency brief for the RFQ document and obtain bidding document for cost comparison
• Ensure all activities are executed in compliance with Pfizer Procurement, Anti-Bribery and Anti-Corruption policies and procedures, and Foreign Corrupt Practices Act
• Work independently to facilitate the smooth implementation and execution across all stages of projects, including updating project progress, attending regular project co-ordination meetings/calls, taking minutes at meetings/calls, responding to emails from external customers/vendors, and other follow-up actions
• Work with the congress secretariat office for the sponsorship details and entitlement, liaise with both internal and external stakeholders to work out the program details and speakers engagement
• Serving as liaison between advertising agencies and the company, print suppliers, freelance talent and various marketing services

Financial process management

• Monitor and manage budgets as appropriate to support portfolio objectives, including driving efficiencies in allocation of resources
• Decideware management and approval
• All financial documentation and requirements including create new vendor ID/PO, manage budget/tax forms, secure payment details, manage payment schedule, manage HCP payment packets and follow-up, manage HCP honoraria/speaker payments/out of pocket expense reimbursement
• Reconciliation / 3rd party payments (review invoices, consolidate final costings an