Finance Assistant

Role Purpose The Finance Assistant supports the Finance team by managing day-to-day accounts payable and receivable transactions with accuracy and timeliness. This role is responsible for invoice processing, 3-way PO matching, supplier and customer reconciliations, employee expense claim verification, weekly payment preparation, AR collections follow-up, intercompany (ICO) recharges, and assists in related-party transaction (RPT) reconciliation. The ideal candidate ensures the integrity of financial records in the ERP system, upholds compliance with company policies and finance regulations, and contributes to a smooth month-end close cycle.

Key Responsibilities

• Invoice Entry (AP): Accurately enter supplier invoices into the accounting system daily.
• Verification & Reconciliation: Match invoices to purchase orders and delivery notes; reconcile supplier statements and customer accounts, investigating and resolving discrepancies.
• Record Maintenance: Ensure invoices, receipts, and related documentation are filed into ERP.
• Compliance: Ensure all processes comply with company policies and relevant finance regulations.
• Payment Preparation: Prepare weekly payments in accordance with company compliance requirements and verify payment request compliance.
• Communication: Liaise with suppliers and internal departments to address any AP issues; communicate with customers on AR matters, providing excellent customer service.
• Expense Claims: Check and verify employee expense claims according to company T&E policy before import into ERP; ensure claims are updated in ERP with accurate accounting entries.
• AR Receipt Entry: Record and process customer payments in the ERP system, ensuring accuracy and timely updates.
• ICO Recharge: Perform recharge of intercompany invoices for expenses recharge to related companies.
• RPT Reconciliation: Assist in related-party transaction reconciliation on a monthly basis for data verification.
• System Support: Assist in UAT testing for system implementations.
• General Support: Assist with payment runs and other ad-hoc finance-related administrative tasks as needed

Required Qualifications

• Diploma or degree in Accounting, Finance, or a related field.
• Minimum 1–2 years of AP/AR experience; fresh graduates with relevant internship experience will be considered.
• Proficiency in an ERP system (NetSuite preferred; SAP or Oracle acceptable).
• Working knowledge of Singapore GST regulations. Strong attention to detail, organised, and able to manage high transaction volumes independently.
• Good written and verbal communication skills in English.
• Only shortlisted candidate will be notified