Fleet Coordinator

About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

BYD Europe BV located in Hoofddorp, Netherlands. BYD Europe BV offers a full line of BYD electric vehicles, including all-electric cars, all-electric buses, and all-electric forklift trucks.

About General Manager Office (EU)

We are in charge of the office maintenance, administration and daily operation of our office in Netherlands, providing guidance and support to our branch offices all over Europe. With the fast growing of our business, we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.

About the role:

• The Fleet Coordinator is responsible for inspection, registration, and operational management (maintenance & repairs, access control, and availability planning) of the BYD fleet vehicles.
• Fleet Coordinator will serve as the primary contact concerning the vehicle fleet and operations.
• Fleet Coordinator will need to ensure the BYD vehicle is safe to have on the road.

Main duties and responsibilities:

• Vehicle Registration & Compliance Management: responsible for RDW vehicle registration, BPM tax declaration, insurance management, Toll system entry, traffic fine processing, APK/MOT annual inspection coordination, vehicle file and contract management, and Shell fuel card administration, ensuring full-lifecycle compliance.
• Employee Vehicle Management: responsible for the configuration, assignment, replacement coordination, and daily usage management of company cars for employees.
• Pool Car Operations Management: responsible for Pool Car scheduling, allocation and handover, return inspection, charging follow-up, and availability monitoring to ensure efficient operation of business vehicles.
• Full Vehicle Lifecycle Management: covers new vehicle reception and registration, used vehicle sales assessment, vehicle decommissioning and deregistration, accident and damage reporting, and repair coordination; collaborates with Project, Logistics, Sales, and Marketing teams on vehicle delivery and demo planning.
• Reporting & Cost Management: prepares cost reports, tracks fuel, maintenance, and toll expenses, analyzes mileage utilization and vehicle age, maintains the fleet database, and provides monthly reports and data support to management.
• Emergency & Incident Response: provides immediate support in the event of traffic accidents or urgent situations.
• System & Process Optimization: drives the enhancement of the vehicle management system, continuously optimizes workflows, and writes/updates user manuals.

Profile:

• Proven experience in fleet management, vehicle operations, or a similar role, with a good understanding of fleet processes and administration.
• Strong organizational and analytical skills, with the ability to manage data, costs, and reporting accurately.
• Experience with cost control, invoice verification, and budget tracking is an advantage.
• Fluent in spoken and written English and Dutch; additional European language(s) are a plus.
• Valid driving license (Dutch Rijbewijs B or higher) with confident driving skills.
• Proactive, hands-on, and solution-oriented mindset with a strong sense of ownership.
• Team player with the ability to collaborate effectively across departments and international teams.