Client Relations & Experience Coordinator, South Asia

Poste

We're looking for a Client Relations & Experience coordinator to support the development, implementation and management of a major event. He / She will project manage the co-ordination of all aspects of assets production process, specifically in the areas of creative concepts, sourcing, logistics, and F&B coordination.

The role will be a 3 months contract role, commencing in July 2026.

Missions

Assist in developing and implementing the major event, specifically in assets production, brand experiences, vendor management and operational duties required for the event

Identify, evaluate and supervise the appointed vendors (ranging from assets to F&B) to ensure the services are delivered in accordance to their agreed upon scope, roles and responsibilities, and monitor the work progress of all parties to ensure deadlines are met

Work on requests for quotation, ensure asset samples received are consistent with global brand guidelines; actively involved in process of negotiation and vendor selection

Ensure Finance supplier database is updated, raise Purchase Orders (POs) following internal protocols, and update event budget file on a regular basis

Provide on-site support for Welcome Dinner and Appointments; coordinate with relevant stakeholders to ensure smooth operations and client experience

Attend site visits and food tastings (when necessary)

Manage and update inventory database on a regular basis

Profil

2-3 years of experience in luxury industry or events management or related fields

Creative, detail oriented and has a keen eye for aesthetics

Ability to grasp concepts and new ways of doing things quickly

Strong communication and organizational skills

Team player with ability to take direction and to work independently

Highly motivated and able to work in a fast-paced environment

Ability to deliver quality work under tight working timeline and to manage vendors effectively