Assistant Project Manager

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Duties & responsibilities

As Assistant Project Manager (APM) you will be expected to contribute independently to the tasks below. This means as an APM, you demonstrate some familiarity with the subject matter and can produce these deliverables with guidance from senior team members. Assistant Project Managers are also able to validate and oversee deliverables produced by Project Coordinators. It is expected an APM to be involved with between 2-3 projects at various stages.

As the Assistant Project Manager, you are expected to take responsibility for the effective management of all phases of smaller/less complex projects from initial establishment to handover and project closure. These projects will be managed under the guidance of a Project Manager/Senior Project Manager. The role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the project and focus these to maximise outcomes for all stakeholders

• Ensure monthly project deliverables are completed, these include:

o Project Delivery Plans

o Monthly Status Reports

o Anticipated Cost Reports

o Meeting Agendas and Minutes

• Maintain project budget in accordance with client requirements. Manage and forecast expenditure to achieve completion within budget.
• Maintain a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery.
• Establish & maintain an accurate and up to date risk register.
• Assist in the preparation of PCG (Project Control Group) reports and attend PCG meetings as required.
• Chair weekly project meetings as required.
• Draft and issue meeting minutes and agendas.
• Draft Vendor RFP (Request for Proposal) preparation, scope writing and tendering
• Participate in value engineering, buildability analysis, and assist in critically reviewing the design and documentation to minimize risk and maximize outcomes.
• Assist in contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests of client and JLL.
• Establish and maintain anticipated cost reports. Including cash flows and accruals. Ensure invoices from vendors are submitted in a timely manner to both the clients and JLL accounting.
• Review and provide recommendations on variations. Collecting and vetting appropriate supporting documentation for submission to clients. Obtaining timely client approvals.
• Implement and maintain JLL Health Safety and Environmental systems and take responsibility for areas under your direction.
• Ensure attention to details on all deliverables and the overall quality of final products positively represents JLL.
• Ensure a Safety and Environmental Plan is in place and is actively complied with by yourself and others.
• Be able to effectively run a project in the absence of the Project Manager.

Management of completion of the project close out.

• Financial close out
• Contractual documents (as-builts, deeds of release, client training, etc…)

Performance objectives

A SUCCESSFUL PROJECT

• Within each project, follow the organisation structure for