Contract Management Officer

Your job

Are you an energetic and well-organized Contract Manager who enjoys supporting grant advisors with administrative processes and the contractual management of research projects? Would you like to be part of the international world of scientific research and research funding? If so, we may be looking for you!

Our researchers independently acquire research projects funded by organizations such as the Dutch Research Council (NWO) and the European Union. These projects focus on themes such as sustainability, food safety, and the relationship between people and their environment.

As a Contract Management Officer, you will work alongside several other contract managers to support the grant advisors of the Liaison Office in all aspects related to the acquisition, contracting, and awarding of research projects. In close collaboration with the grant advisors, you will manage the required documentation and signing authorities, prepare standard contracts and straightforward budgets, coordinate signatures and archiving (including through Corsa and DocuSign), and contribute to maintaining a complete and consistent CRM system.

In short, this legal and administrative role positions you as the right hand of the grant advisors.

Your key responsibilities:

• supporting grant advisors in preparing acquisition and award documentation;
• processing amendments to standard contracts and terms & conditions as proposed by grant advisors and legal specialists;
• in consultation with grant advisors:
  • drafting and processing standard agreements;
  • supporting European grant application and administration processes, including the completion of external funding portals;
  • coordinating the signing of contracts;
  • preparing straightforward project budgets;
  • managing the administrative processing and archiving of legal and project documentation;
  • handling correspondence with clients and project partners;
• maintaining contact with colleagues, including researchers and administrative support staff within the chair groups.

You will become part of the Liaison Office team within the Department of Social Sciences, which is part of the Social Sciences Group of Wageningen University & Research (WUR).

Within Wageningen University & Research, there is also a similar vacancy called Paralegal.

Your qualities

To be successful in this role, you bring:

• a higher professional education (HBO) level of working and thinking, or an MBO qualification supplemented by substantial relevant work experience and additional professional training or courses;
• knowledge of and experience with reviewing and drafting contracts and general terms and conditions;
• relevant work experience within a complex organization is an advantage;
• solid knowledge of Windows operating systems, Microsoft Office 365, and SharePoint;
• a service-oriented mindset with strong planning, organizational, and prioritization skills;
• a pragmatic approach and the ability to work collaboratively towards practical solutions;
• a high degree of flexibility and a proactive attitude;
• clear, professional, and customer-focused communication skills;
• good command of both Dutch and English, spoken and written.

In our international working environment there is an increasing amount of communication in English. For this position it is about language level B2.

We offer

Wageningen University & Research offers excellent terms of employment. A few highlights from our Collective Labour Agreement include:

• working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
• sabbatical leave, study leave, and partially paid parental leave;
• there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
• a fixed year-end bonus of 8,3%;
• excellent pension scheme.

In addition to these first-rate employee benefits,