Purchasing Officer

Job Purpose:

To manage the sourcing, purchasing, and inventory control of raw materials, packaging, and other supplies required for perfume production, ensuring cost efficiency, quality, and timely delivery to support smooth manufacturing operations.

Key Responsibilities:

• Source and purchase fragrance oils, essential oils, alcohol, bottles, caps, pumps, cartons, and other packaging materials.
• Identify and evaluate suppliers locally and internationally to ensure best pricing, quality, and reliability.
• Negotiate contracts, payment terms, and delivery schedules with vendors.
• Coordinate with production and R&D teams to forecast material requirements.
• Ensure compliance with company procurement policies and quality standards.
• Maintain accurate purchasing records, including supplier information and pricing history.
• Track and manage purchase orders to ensure timely delivery.
• Monitor market trends and new suppliers in the perfume and cosmetic raw materials sector.
• Handle import documentation and liaise with logistics for customs clearance when necessary.
• Collaborate with the finance team to process supplier payments and resolve discrepancies.

Qualifications & Experience:

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• Minimum 2–4 years of experience in purchasing, preferably in perfumes, cosmetics, or FMCG manufacturing.
• Strong knowledge of fragrance raw materials and packaging components.
• Excellent negotiation and communication skills.
• Proficiency in ERP systems and MS Office (Excel, Word, Outlook).
• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines.

Key Competencies:

• Attention to detail and quality.
• Vendor relationship management.
• Cost-conscious and commercially aware.
• Team collaboration and coordination.
• Time management and organizational skills.